Here’s the thing: the way we work has completely shifted, and it’s not going back. Remote work isn’t just a trend anymore—by 2025, 36.2 million Americans are expected to work remotely, a staggering 417% increase from pre-pandemic days. But here’s the kicker: 86% of workplace initiative failures are tied to poor internal communication. That’s a huge problem, especially when companies that get communication right see 25% lower employee turnover.

At Pebb, we’ve seen this challenge firsthand. Whether it’s keeping frontline workers in sync or managing remote teams across time zones, we know that outdated tools just don’t cut it anymore. That’s why we’re diving into 2025’s top 10 intranet platforms - tools designed to bridge the communication gap and make work smoother for everyone, no matter where they are.

In this article, I’ll break down the best platforms, from pricing to features, and help you figure out which one fits your team’s needs. Whether you’re a small business on a budget or a global enterprise, I’ve got insights to help you find the perfect fit. Let’s get started!

The Top 9 Best Intranet Software Platforms & Tools for 2025 | Guru (getguru.com)

1. Pebb

Pebb is your go-to communication platform, built to keep both frontline and remote teams in sync. Whether you're juggling schedules for retail staff or managing a remote crew spread across time zones, Pebb brings everyone together under one digital roof.

Features

Here’s what makes Pebb stand out: it combines all the tools you need into one sleek platform. You’ve got work chat with unlimited history, a news feed to share updates, polls to keep things interactive, detailed profiles, and a knowledge library to store and share key resources. Need more? There’s also an integrated calendar, task management tools, and an apps wall to streamline your workflow.

We didn’t stop there. Pebb supports voice and video calls directly in the app, while the people directory simplifies finding and connecting with colleagues across teams. Designed with mobility in mind, Pebb offers native apps for iOS, Android, and browsers, so you’re covered no matter where you are. Admins get powerful controls to assign roles, set permissions, and track team engagement using advanced analytics. Plus, with over 50 integrations - including HRIS systems and Google Drive - you can easily plug Pebb into your existing tech stack.

Pricing (USD)

Let’s talk numbers. Pebb offers a free plan for up to 1,000 employees, giving you access to all the essentials without spending a dime. If you’re ready to unlock more, the premium plan costs just $4 per user per month. This includes extras like SSO, unlimited admin accounts, in-depth analytics, and enhanced voice/video calling. Compare that to Slack’s $8.75 per user per month, and you’re getting similar functionality at nearly half the price.

Scalability

Pebb is built to grow with you. Our free tier for up to 1,000 employees is perfect for businesses that want to scale without worrying about upfront costs. Whether you’re running a lean startup or managing an enterprise with 5,000 employees, Pebb’s intuitive admin controls and custom permissions make it easy to keep everything secure and organized. Some companies have even transitioned to Pebb in less than a day.

Best Use Cases

Pebb shines in a variety of scenarios. Small to medium-sized businesses love it for its enterprise-grade features without the hefty price tag. Frontline-heavy industries like retail, healthcare, manufacturing, and hospitality appreciate the mobile-first design that keeps their teams connected on the move. And for remote or hybrid teams, Pebb eliminates the headache of juggling multiple tools by offering everything you need in one place.

But don’t just take my word for it. Loren Johnson from a restaurant group shared:

"Pebb has entirely redefined our communication. It feels like Facebook, but for work"

Christina Matthews from a construction company said:

"It combines everything - chat, tasks, news feed, knowledge, library - into one place and it's incredibly affordable"

And Sofia Marquez from a law firm added:

"I found it to be the perfect communication platform for remote teams. Pebb helped us unify communication in one place without the cost or complexity of bigger tools"

With a 5.0 rating on Gartner and a 4.8 score for product capabilities, it’s clear that Pebb is making a real difference for its users.

Next up, we’ll dive into how Pebb stacks up against other solutions in the market. Stay tuned!

2. Slack

Slack has made a name for itself as a channel-based messaging platform that redefines team communication. But, like any tool, it comes with its own set of trade-offs.

Features

Slack’s real strength lies in its communication capabilities. It offers real-time messaging, file sharing, and access to over 2,600 apps that can automate your daily tasks. You can create dedicated channels for specific topics, send direct messages, and keep a searchable message history that spans the entire organization.

One of Slack’s standout features is how it brings people and information together. Beyond messaging, it supports voice calls, video calls with Huddles, and persistent collaborative documents via Slack Canvas. And if you’re working with external partners, Slack Connect allows secure communication across organizations .

What’s more, Slack’s AI tools are designed to save time. You can search through company history for answers, catch up on missed conversations, and even get daily recaps. AI agents can handle tasks like updating sales proposals, setting reminders, and resolving IT issues. Plus, the Workflow Builder makes it easy for teams to automate repetitive tasks without needing a tech expert, and the new Slack Lists feature adds built-in task management .

For collaborations outside your team, Slack Connect is a game-changer. It lets you securely communicate with vendors, partners, or clients through shared channels. In fact, 80% of the Fortune 100 rely on Slack Connect for external collaborations.

Pricing (USD)

Here’s where things get tricky - Slack’s pricing isn’t exactly budget-friendly. The Pro plan costs $8.75 per user per month if billed monthly, or $7.25 per user per month if you opt for annual billing. The Business+ plan jumps to $15 per user per month on a monthly basis, or $12.50 per user per month annually.

Slack does offer a free plan, but it comes with limitations: only 90 days of message history and a cap of 10 app integrations . For many growing businesses, these restrictions often mean upgrading to a paid plan is inevitable. Compare that to what we offer at Pebb: our premium plan is just $4 per user per month, and our free tier supports up to 1,000 employees with full features.

Scalability

From small teams to massive enterprises, Slack is built to handle growth. On average, teams integrate about 43 apps into their workflows, showing just how flexible the platform can be. But here’s the catch: as your organization grows, Slack can get messy. Channels pile up, conversations multiply, and staying organized can become a full-time job. You might find yourself spending extra time managing permissions, cleaning up channels, and maintaining structure.

Best Use Cases

Slack shines brightest in knowledge-driven industries and for remote or hybrid teams. Companies like Target and Autodesk use it to streamline technical and incident communications . When Unity transitioned its 3,400 employees across 17 countries to a fully remote setup, Slack channels became essential for keeping everyone connected.

That said, Slack’s desktop-first design isn’t ideal for frontline workers. If your team includes retail staff, healthcare professionals, or manufacturing employees who rely on mobile communication, Slack might feel like it’s missing the mark.

Still, the numbers don’t lie: 87% of users say Slack improves communication, and teams report a 47% boost in productivity . With users spending more than nine hours per workday on the platform, it’s clear that Slack can be a productivity powerhouse. Even industry leaders like Jay Vasquez, CIO of Marriott International, praise its impact:

"The central notification layer that powers up our teams."

3. Microsoft Teams

Microsoft Teams has grown far beyond its roots as a video conferencing tool - it's now a full-fledged hub for workplace collaboration. With a whopping 250 million monthly active users, it's clear that businesses across the globe are leaning heavily on Teams to keep their operations running smoothly. Let me walk you through what makes this platform stand out.

Features

Microsoft Teams has been stepping up its game, especially when it comes to intranet-style functionality. The revamped chat and channel features make it easier to keep track of conversations, teams, and projects all in one place. One feature I’m particularly excited about is threaded conversations, set to roll out by mid-2025. These will help organize even the most tangled discussions. Then there’s Chat @nearby, which connects coworkers who are physically close, making those impromptu brainstorming sessions a breeze.

On top of that, Teams offers Storylines, a way for leaders to share updates and company vision directly with employees. And with Viva Connections, you get a sleek digital front door for quick access to tools, company news, and other resources. For real-time collaboration, the Loop workspaces feature creates shared spaces where teams can work together seamlessly .

Pricing (USD)

Now, let’s talk about the numbers. Teams’ pricing can be, well, a bit complex. Here’s a quick breakdown:

• Teams Essentials: $4.00 per user per month (billed annually)

• Microsoft 365 Business Basic: $6.00 per user per month

• Business Standard: $12.50 per user per month

If you want access to the full suite of intranet features, you’ll need to tack on Viva Employee Communications and Communities for $2.00 more per user per month or go all-in with the Full Viva Suite, which adds $12.00 per user per month. That means the total cost could range from $14.50 to $24.50 per user per month.

For comparison, Pebb offers all its features for just $4 per user per month - with no hidden extras.

Scalability

If you’re part of a growing organization - especially one already invested in Microsoft tools - Teams is a solid choice. It’s proven to cut meeting times by 17.7% and boost productivity by 8.3%. Plus, the use of third-party apps within the platform has skyrocketed, growing nearly tenfold. That said, as Teams adds more features and integrations, it does come with a learning curve. Training is often necessary to make the most of what it offers.

Best Use Cases

Teams shines brightest for organizations already entrenched in the Microsoft ecosystem. For instance:

• Consultancies: Streamlined workflows with Microsoft services.

• Healthcare: Industry-specific templates that meet HIPAA compliance standards.

• Education & Government: Tailored templates for their unique needs.

Beyond these, Teams is a go-to for internal announcements, document approvals, video meetings, task tracking, event planning, and even as an HR portal for things like leave requests. That said, smaller businesses might find its extensive feature set a bit overwhelming.

Microsoft CEO Satya Nadella sums it up perfectly:

"Our industry does not respect tradition. What it respects is innovation. The view you adopt for yourself profoundly affects the way you lead your life."

This quote captures the essence of Teams: a platform that’s always evolving, always pushing boundaries. But with that evolution comes the challenge of keeping up - a challenge that’s worth it for those ready to adapt.

4. Firstup

Firstup is all about smart communication and creating tailored employee experiences. With an impressive 4.8 out of 5 rating from 27 reviews, it’s clear this platform strikes a chord with organizations aiming to connect with every employee, especially those without regular desk access.

Features

What sets Firstup apart is its campaign-focused approach to internal communication. Instead of just being another digital workspace, it acts as a hub for targeted, campaign-driven messaging. It pushes out highly personalized content through multiple channels - email, mobile apps, digital signage, and even SharePoint integrations.

One standout feature is its journey orchestration tool. This allows you to create communication flows that are tailored to specific employee roles, locations, or career stages. For instance, you can send updates specifically for pilots or customize messages by city or region, making sure the content stays relevant. Its mobile-first design is a game changer for frontline workers, with some companies reporting up to 15 times higher engagement on mobile compared to email.

Firstup also leverages data-driven insights and behavioral analytics to provide real-time visibility into employee engagement, fine-tuning communications across all touchpoints.

Pricing (USD)

Here’s the catch - Firstup doesn’t publicly share its pricing. It operates on a custom quote model, which often places it above Pebb’s $4 per user per month plan. While this approach allows for tailored pricing, it can also mean higher costs and a longer sales process.

Scalability

Firstup shines when it comes to handling large-scale operations. As of January 2025, the platform hit $100 million in annual recurring revenue, a testament to its popularity among enterprise clients. For example:

• Southern Company Gas reported a 45% boost in employee engagement.

• Phillips 66 managed to double its engagement rates with Firstup’s intelligent content delivery.

Its ability to manage complex organizational structures is impressive, enabling communication to be personalized and segmented across thousands of employees. However, this focus on enterprise-level functionality might feel like overkill for smaller businesses, making Firstup a better fit for industries with large, distributed workforces.

Best Use Cases

Firstup is a natural fit for large enterprises, especially those with a significant number of deskless or frontline workers. Industries like healthcare, retail, manufacturing, and logistics often see the most benefit.

Here are a few real-world examples:

• Boston Children’s Hospital uses Firstup to empower employees to share stories and strengthen their organizational culture.

• Cherokee Nation Businesses relies on it as a primary communication tool, providing quick links to essential systems for employees without email access.

• World’s Finest® Chocolate swapped out emails and printed notices for Firstup’s real-time messaging, which became crucial when half their workforce went remote during COVID-19.

And then there’s Swissport, which estimates onboarding costs at around $5,000 per employee. For them, effective communication isn’t just a nice-to-have - it’s critical for managing costs.

While Firstup delivers impressive results for large enterprises, smaller organizations might find its custom pricing and robust features a bit overwhelming. For those looking for a simpler, more budget-friendly option, Pebb offers a solid alternative with all the core communication tools but without the added complexity.

5. Workvivo

Workvivo introduces itself as a social experience platform, aiming to go beyond the traditional intranet by merging communication, employee engagement, and company culture into a single, mobile-friendly solution. With an impressive 94% user satisfaction rating, it’s clearly striking the right chord with its audience.

Features

What makes Workvivo stand out? Its design draws inspiration from social media platforms, making it intuitive and familiar for employees right from the start. It’s not just a place to store files or announcements - it’s designed to actively bring people together.

Here’s what caught my attention:

• Spaces: These act as dedicated hubs for teams or projects, creating a sense of community within the platform.

• Shoutouts: Employees can recognize each other with badges and awards, fostering peer appreciation. This feature has been a big hit with users.

• Smart Feed: Think of it as a personalized newsfeed that delivers content tailored to each employee’s role and interests.

For leadership, tools like Livestream and podcasting make it easy to broadcast updates or share regular audio messages.

The mobile app is where Workvivo truly shines, especially for deskless workers. It supports auto-translation of content and delivers push notifications, ensuring no one misses key updates.

Recently, they’ve added some exciting tools:

• Workvivo AI, a virtual assistant designed to handle repetitive tasks like content creation.

• Employee Journeys, which automates workflows for onboarding and training.

Mandy McDermott, Director of Internal Communications at Kent, summed it up perfectly when she said:

"Workvivo has been right at the center for us in how we've shaped our culture".

Pricing (USD)

Here’s where things get tricky. Workvivo’s Business Plan starts at $20,000 per year - quite a leap compared to Pebb’s $4 per user per month pricing. For their Enterprise Plan, you’ll need to reach out to their sales team for a custom quote, which often means an even steeper cost.

While the platform offers a lot without requiring add-ons, the price tag can be a tough pill to swallow for smaller or mid-sized businesses.

Scalability

Workvivo thrives in large-scale environments. For example:

• TELUS International rolled it out to over 50,000 employees, transforming their internal communication.

• Ryanair achieved over 90% adoption rates.

• Virgin Group uses it to connect both frontline and desk-based employees across their global operations.

The platform handles growth effortlessly, managing increasing data and user demands without hiccups. That said, its enterprise focus might make it feel like overkill for smaller organizations.

Best Use Cases

Workvivo works best for companies that prioritize employee engagement and culture, especially those with hybrid or remote teams. Industries like retail, hospitality, and healthcare benefit greatly from its mobile-first approach.

Take Hickory's Smokehouse, for example. They chose Workvivo for its two-way communication capabilities. Amy Walsh, Senior Head of Operations, shared:

"When we were looking at different platforms, Workvivo is one of the only ones in the market that allowed that two-way communication - and us as a company really prioritized that".

Another success story comes from Evri, which moved away from a top-down communication style. Rebecca Quayle, Internal Content & Channel Manager, explained:

"Our previous tool was very much focused on corporate comms and pushing comms out to colleagues. Workvivo feels much more like a co-owned hub for everybody".

If your organization has an annual budget north of $20,000 and a strong focus on building workplace culture, Workvivo could be a solid choice. But for smaller teams or those looking for similar features at a more affordable price, Pebb offers a compelling alternative.

6. Staffbase

Staffbase positions itself as a go-to platform for secure and strategic employee communications, serving a whopping 2,000+ companies and connecting 13 million employees worldwide. Those numbers alone are impressive, but what really stands out is its reputation. With user satisfaction scores averaging 4.7 out of 5 stars on Capterra and GetApp, and 4.5 on Gartner Peer Insights, it’s clear that Staffbase delivers on its promises.

Features

Staffbase takes a multi-channel approach to employee communication, making it easy to reach people wherever they are - whether that’s through intranet, mobile apps, email, Microsoft 365, SMS, or even digital signage. Let me walk you through some of its standout tools:

• AI-powered multi-language support: With translation capabilities for over 100 languages, this feature eliminates language barriers for global teams.

• Federated search: Imagine being able to search across Microsoft 365, Google Workspace, and other systems all at once. That’s what this feature offers, breaking down those pesky information silos.

• Mobile-first design with Offline Mode: This is a game-changer for frontline workers. Even without internet access, they can view pages with text, images, and PDFs.

• Comms planning and measurement tools: Internal comms teams get a centralized dashboard to track engagement, schedule posts, and measure content performance.

• Staffbase Agent for Microsoft 365 Copilot: This feature allows Microsoft 365 Copilot to provide precise answers enriched with source links, pulling directly from the Employee App.

Pricing (USD)

Now, let’s talk numbers - or, in this case, the lack of clear numbers. Staffbase’s pricing is entirely custom, based on your chosen product plan and the number of licensed users. They offer packages for their Employee App, Intranet, and Email, with options for Business and Enterprise tiers. If you’re bundling multiple channels, discounts are available. But here’s the catch: you’ll need to request a custom quote. It’s a stark contrast to Pebb’s simple and transparent $4 per user per month model.

Scalability

Staffbase is built for enterprise-level communication, and it shows. With a 99.9% uptime guarantee and hosting on Microsoft Azure, it’s designed to handle large-scale operations without breaking a sweat. Plus, it integrates seamlessly with tools like SharePoint, Teams, OneDrive, Viva Engage, and the Power Platform.

Here are a couple of examples that highlight its scalability:

• DHL Express: Connected 120,000 employees globally with a revamped intranet.

• Aldi: Achieved a 79% registration rate and 97% monthly active usage.

One customer summed it up perfectly:

"Scalability is important. We can count on our performance and don't suffer when other customers also have high workloads. Azure OpenAI Service scales with your usage. If you grow, the platform grows with you."

That’s the kind of reliability large enterprises need.

Best Use Cases

Given its robust features and scalability, Staffbase is an excellent fit for large enterprises and mid-sized organizations in industries like healthcare, manufacturing, retail, and transportation. Big names such as Samsung, Domino’s, Aldi, DHL, and Sephora rely on its cloud solutions to meet their dynamic needs. It’s especially effective for companies with remote teams or complex communication requirements.

That said, its custom pricing and enterprise focus might feel like overkill for smaller teams. For those, simpler and more budget-friendly options - like Pebb - might make more sense.

7. Simpplr

Simpplr has earned its place as a standout AI-powered employee experience platform, and the user reviews back it up. With ratings like 4.8 out of 5 stars on Capterra, 4.7 on G2, and an impressive 9.8 out of 10 on TrustRadius, it’s clear that users are finding value in what Simpplr offers. That said, these glowing reviews come with a price tag that might make smaller organizations hesitate.

Features

Simpplr’s strength lies in its advanced, AI-driven capabilities designed to streamline communication and improve employee engagement. Here’s what stands out:

• AI-powered personalization: Employees get tailored updates specific to their role, location, or department. No more wading through irrelevant company-wide announcements.

• Enterprise Search: Need to find a document across multiple systems? This feature lets employees search from one central interface, saving time and headaches.

• Generative Writing Assistant: This tool uses AI to draft announcements and create content, making life a little easier for HR and communications teams.

• Multichannel communication: Whether employees are on mobile, desktop, email, chat, or even digital displays, Simpplr ensures the message gets through.

• Auto-Governance Engine™: Outdated content is automatically removed, which is a lifesaver for anyone who’s ever managed an intranet and knows how cluttered it can get.

These features are undeniably robust, but they come with a pricing structure built for larger enterprises.

Pricing (USD)

Simpplr uses a custom quote-based pricing model, so you’ll need to reach out to their sales team for exact numbers. However, there’s a catch: they require a minimum of 100 employees, which immediately excludes smaller teams.

From what we’ve gathered, the starting cost is estimated to be around $800 for 100 users. While this positions Simpplr as a premium solution, it’s not ideal for budget-conscious organizations. Compare that to Pebb's straightforward $4 per user per month, and you can see why some might prefer a simpler, more affordable option. Simpplr does offer a 14-day trial, but even that is subject to availability, which can be frustrating when trying to plan your budget.

Scalability

If you’re part of a growing enterprise, Simpplr’s subscription plans can scale alongside your workforce. Its AI-driven tools and seamless integrations with platforms like Microsoft Teams, Slack, and Google Workspace make it a strong choice for managing complex communication needs. Add in ISO 27001 and SOC 2 certifications, and you’ve got a platform that takes security seriously.

This scalability makes Simpplr an excellent fit for large organizations looking for a solution that can grow with them.

Best Use Cases

Simpplr shines in large enterprise settings where the investment in AI-powered features and advanced tools makes sense. It’s particularly effective for companies that need:

• Sophisticated audience targeting

• Multilingual support

• Comprehensive analytics

However, the 100-employee minimum and enterprise-level pricing make it less accessible for smaller teams. As Shannon M., who works in Employee Experience for a telecommunications company, put it:

"The cost is daunting but we're very happy with the product."

For enterprises with the budget to match their ambitions, Simpplr delivers. But for smaller organizations, the price and minimum requirements might be deal-breakers.

8. Zoho Connect

Zoho Connect isn’t just your average intranet - it’s a full-fledged collaboration hub designed to bring your team’s communication, engagement, and workflow automation into one seamless platform. With 6,000+ organizations and over 1 million users generating 5 million activities daily, it’s clear that businesses are embracing its all-in-one approach to teamwork.

Features

Zoho Connect focuses on four main areas to keep teams aligned and productive:

• Communication Tools: Think company feeds for updates, forums for discussions, and channels for live collaboration. It even supports one-on-one chats, audio/video calls, and translations. Plus, there’s a company wall for major announcements and polling features to gather employee feedback .

• Engagement Features: Zoho’s AI assistant, Zia, powers sentiment analysis, giving HR teams insights into how employees feel about company initiatives. Other tools include peer recognition with badges, virtual town halls, employee surveys, and gamification features like points and levels .

• Collaboration Capabilities: From groups and boards to a searchable knowledge base, Zoho Connect makes teamwork easy. Its enterprise search function helps employees find what they need, fast.

• Automation and AI: The platform includes custom apps, automated workflows, and AI tools for drafting posts and summarizing discussions. Dynamic memberships are another standout feature, automatically adding or removing group members based on specific criteria .

Pricing (USD)

If you’re just starting out, Zoho Connect offers a free plan for up to 5 users.

For larger teams, paid plans begin at just $0.34 per user per month (billed annually) for the Starter plan, which supports up to 25 users. The Enterprise plan costs $0.84 per user per month, while the Ultimate plan is priced at $2.50 per user per month.

By comparison, Pebb offers a straightforward pricing model at $4 per user per month, which includes features like Live Broadcast, Records, and Developer API - though these come at an extra cost with Zoho.

Scalability

Zoho Connect is built to grow with your team. Its pricing adjusts naturally as your organization expands, and it integrates effortlessly with other Zoho apps like Zoho Creator and Calendar. It also connects with external tools like Google Drive and Dropbox.

The platform’s scalability is backed by an 8.6 out of 10 McLean & Company Composite Score and a 100% plan-to-renew rate from current customers.

Best Use Cases

Zoho Connect shines for businesses already invested in the Zoho ecosystem. For instance, Fazenda, a restaurant chain with over 450 employees, uses the platform to streamline communication and operations across multiple UK locations. From menu updates to real-time staff notifications, it keeps their team connected and efficient.

Max Healthcare relies on Zoho Connect as their go-to communication hub. Senior Manager Jatin Grover shared:

"Zoho Connect acts as an internal platform for our organization for all of our employees to pass on important communications, and improve employee engagement and efficiency."

It’s also a great fit for mobile-first teams. Rick Fiebiger from Phresh Spa Saloon had this to say:

"Zoho Connect is a great progressive business communication tool, and is a good fit for a workforce that is dependent on mobile communication."

That said, Zoho Connect isn’t without its drawbacks. Limited offline access and UI customization might be deal-breakers for some. For companies looking for something simpler and more streamlined, Pebb could be the better choice. It’s easy to implement, manage, and doesn’t require diving into a larger software suite.

9. Unily

Unily stands out as a go-to intranet solution for global organizations that need a scalable and customizable platform. It’s designed for enterprises managing thousands of employees across continents. With high-profile clients like Shell, Atlantis Dubai, and The Estée Lauder Companies, Unily has proven its value to companies operating on a massive scale.

Features

Unily is all about bringing teams together, no matter how far apart they are. It acts as a central hub for internal communications, social communities, knowledge sharing, and integrations - all aimed at keeping employees aligned, engaged, and productive. Its AI-driven tools simplify content creation and help employees find the information they need quickly. The Broadcast Centre is a standout feature, offering a no-code toolkit and content approval workflows for seamless multi-channel communication.

The platform also includes social features like gamification and recognition tools to boost engagement. On the technical side, Unily provides a drag-and-drop page designer, personalized homepages, unified search with contextual filters, and multi-channel delivery options. For companies that need deeper customization, Unily supports CSS, JavaScript, and API access. However, its enterprise-grade focus comes with a pricing model that reflects its robust capabilities.

Pricing (USD)

Unily uses custom-quoted pricing tailored to each organization’s size and needs. According to SaaSworthy, prices start at $4,995 per month, but actual costs can vary significantly. The platform offers four plans - Reach, Engage, Amplify, and Extend - but you’ll need to connect with their sales team for specifics. While its pricing might be a stretch for smaller businesses or startups, it’s worth noting that Pebb offers a more budget-friendly alternative with a free plan and a premium option at just $4 per user per month.

Scalability

Unily is built for large enterprises, and its results speak volumes. For example, Shell saw a $41.6 million annual savings along with a 66% productivity boost. Atlantis Dubai achieved a 99% adoption rate among its 6,000+ staff, and Cathay Pacific logged 4.9 million user sessions in one year, with 79% of users accessing the platform on mobile. The platform’s integration capabilities with tools like ServiceNow and Salesforce, along with AI-powered multi-lingual communication and HR system sync features, make managing a large workforce much easier.

Best Use Cases

Unily shines brightest in mid-to-large global enterprises that demand extensive customization and have the budget for a premium solution. It’s particularly effective in industries like energy, healthcare, retail, and manufacturing. For example, The Estée Lauder Companies - spanning over 60,000 employees in 150 countries - transitioned from SharePoint to Unily. This move allowed them to publish 300 articles monthly using AI-powered tools and save up to two hours per week by streamlining system access. Similarly, Wipro slashed company-wide emails by 80% and consolidated 700 Microsoft Viva communities into 80 thriving Unily communities.

While Unily’s extensive features make it a powerhouse for large, complex organizations, its enterprise-level pricing and focus might not suit smaller teams. For those looking for a simpler, more cost-effective option, Pebb offers a compelling alternative that doesn’t compromise on essential functionality.

10. Bitrix24

Bitrix24 wraps up our list as a powerhouse platform that tries to do it all. With over 12 million users worldwide, it combines intranet features with CRM, project management, and communication tools in one centralized hub. While its extensive capabilities are impressive, they can sometimes make the platform feel overwhelming to navigate. Let’s break down what Bitrix24 brings to the table and how it stacks up against more streamlined solutions.

Features

Bitrix24 stands out for its all-in-one approach. It offers a wide variety of communication tools, such as instant messaging, group chats, video conferencing, and email integration. On top of that, it includes collaboration features like shared calendars, task management, document storage, and customizable workgroups. One of its standout features, the Feed, acts like an internal social network where teams can share updates, post polls, and keep everyone in the loop. Meanwhile, Channels help organize conversations by topic or team interest.

The platform also includes CoPilot, an AI assistant designed to help with tasks like summarizing information and generating new ideas. For project management, Bitrix24 delivers with tools like Kanban boards, Gantt charts, and task dependencies. And if you’re on the move, their mobile apps for iOS and Android ensure you’re always connected. With over 35 built-in features and 550 integrations, the platform is packed with functionality.

However, with so many features, it’s not the most intuitive tool out there. Be prepared to spend some time on training to unlock its full potential.

Pricing (USD)

Bitrix24’s pricing reflects its comprehensive feature set. Unlike per-user pricing models, Bitrix24 charges per organization.

• Free Plan: Unlimited users with 5 GB of storage - great for small teams just starting out.

• Basic Plan: $49/month (billed annually) for 5 users and 24 GB of storage.

• Standard Plan: $99/month for 50 users and 100 GB of storage.

• Professional Plan: $199/month for 100 users and 1 TB of storage.

• Enterprise Plans: Ranging from $399 to $7,999 per month (billed annually), these plans cater to 250 to 10,000 users with storage options from 3 TB to 100 TB.

"It's cost-effective, and I find it to be far way more affordable than some competitors".

Scalability

One of Bitrix24’s strengths is its ability to grow alongside your business. Its modular setup allows you to add users, increase storage, or expand functionality as your needs evolve. The CRM is also built to handle growth, managing larger customer bases and more complex sales workflows.

Plenty of companies have put this scalability to the test. For example, KPMG in London uses Bitrix24 for event and task management across its audit, tax, and advisory services. GI Group in London relies on it for event and learning management, while Amazing Lash Studio in Phoenix has enhanced its sales and project management processes with the platform. With robust data storage and management capabilities, Bitrix24 ensures performance doesn’t falter as your business scales.

The stats back it up: 61.1% of its users come from service-based industries, and it boasts an 89.9% recommendation rate.

Best Use Cases

Bitrix24 is a great fit for startups, remote teams, and small-to-medium businesses (SMBs) looking for a unified solution that combines CRM, project management, and internal communication tools. It’s particularly popular among service-based companies but also serves industries like manufacturing (10.7%), education (8.9%), retail (6.3%), and transportation (4.6%).

The platform’s extensive customization options make it a strong choice for teams willing to invest time in training. For instance, Acrelec Group in Paris uses it for maintenance management, Northern Safety in New York leverages its custom reporting and ticketing tools, and Incus Group in Saint Kitts & Nevis has found success using it for call center operations.

That said, if you’re looking for something simpler and more focused - especially if you don’t need CRM features - Pebb’s streamlined approach to communication and collaboration might be a better fit.

Platform Comparison: Strengths and Weaknesses

When it comes to workplace communication platforms, each option has its own perks and challenges. Let me walk you through the highlights and drawbacks of some of the most popular solutions out there.

Let’s start with Pebb - our pride and joy. It's hands-down the most budget-friendly all-in-one solution available. We offer a free plan for up to 1,000 employees, and our premium plan is just $4 per user per month. That’s not just me saying it; we’ve earned a 5.0 rating on Gartner. What makes Pebb stand out is its mobile-first design and bundled features - work chat, news feeds, voice calls, directories - all included. No pricey add-ons, no hidden costs. It’s tailor-made for frontline teams who need an affordable, comprehensive solution.

Now, Slack. It’s famous for its robust integrations, and I’ll admit, it does that part really well. But here’s the catch - it’s priced at $8.75 per user per month and doesn’t offer full intranet integration. Many teams end up needing extra tools to fill in the gaps, which can drive up costs and complicate workflows.

Microsoft Teams, on the other hand, shines when paired with the Microsoft 365 ecosystem. Research from Forrester Consulting even shows it can cut meeting times by 17.7% and boost productivity by 8.3%. Impressive, right? The downside? To get full intranet functionality, you’ll need to invest in additional add-ons, which can quickly add up.

Then there’s Firstup, which is all about personalized communication. It’s a great choice for large enterprises with complex needs, but its pricing - ranging from $10 to $100 per user - makes it a tough sell for smaller businesses.

Workvivo is a top pick for engagement tools. I love this quote from Garry McCabe, Chief People Officer at Mater Private Hospital:

"Workvivo has made a fundamental change to how we connect and communicate with staff. Our people [have now] a vehicle in which they can understand and see what's happening in every facet of our organization".

That said, Workvivo’s custom pricing makes it harder for smaller or mid-sized companies to jump on board.

Staffbase is another heavy hitter, offering advanced analytics and targeting features. It’s rated 4.7 out of 5 stars on platforms like Capterra and GetApp. But here’s the kicker: its starting cost is $30,000 per year for a minimum of 1,000 employees. That’s a big ask for smaller organizations.

Finally, there’s Simpplr, which focuses on AI-driven personalization. It’s highly rated for user satisfaction, but like some of the others, it leans heavily toward large enterprises with custom pricing that can be a bit of a barrier.

Here’s a quick breakdown to make it easier:

One interesting trend we’ve noticed is the difference in adoption rates between older intranet systems and modern platforms. Legacy systems often struggle to get even 30% of employees logging in monthly. Compare that to Flip, a newer platform, which boasts a 95% adoption rate across its customers. That’s a massive gap and a clear signal that user experience and mobile accessibility are key - two areas we’ve prioritized at Pebb.

At the end of the day, platforms that keep communication simple, accessible, and affordable are the ones that win. While enterprise-focused tools offer a lot of bells and whistles, they also come with higher costs and complexity, which can be a dealbreaker - especially for frontline teams who need fast, intuitive solutions. Pebb’s focus on mobile-first design and affordability is what makes it such a standout choice.

Final Recommendations

As we look ahead to 2025, here’s what I’d suggest based on what we’ve learned.

If you’re a small or medium-sized business, Pebb is hands-down your best choice. Why? We designed it specifically for SMBs, and the perks speak for themselves. Our free plan supports up to 1,000 employees, and if you’re ready to unlock premium features, it’s just $4 per user per month. It’s simple to set up, easy to use, and gives you all the tools you need in one place.

Now, for larger enterprises, the story might be a little different. If you’ve got a bigger budget and require advanced features, platforms like Staffbase or Simpplr could be worth considering. For instance, Staffbase starts at a hefty $30,000 per year for companies with 1,000+ employees. But let’s be honest - those options often offer more than most businesses actually need.

If your organization is already deep in the Microsoft ecosystem, Teams might feel like a natural fit. Just keep in mind, the add-ons can quickly drive up the costs.

Recommendations by Industry

Here’s how I’d break it down by industry:

• Retail and hospitality: If you’ve got a lot of frontline workers, Pebb is a no-brainer. Its mobile-first design and budget-friendly pricing are perfect for keeping dispersed teams connected without stretching your wallet.

• Tech companies: If you’re already using a bunch of tools, Slack might be your go-to for its strong integrations. Just be ready to shell out more cash and possibly juggle additional platforms.

• Healthcare and manufacturing: For industries that rely on secure, reliable communication across shifts, Pebb’s ease of deployment and its stellar 5.0 rating on Gartner make it a solid choice.

No matter your industry, the key is finding a platform that fits your needs and your budget without overcomplicating things.

FAQs

How does Pebb compare to platforms like Slack and Microsoft Teams in terms of pricing and features?

Pebb has carved out a reputation as one of the most budget-friendly intranet solutions in 2025. Here's why: we offer a free plan that supports up to 1,000 employees - yes, completely free - and our premium plan comes in at just $4 per user per month. To put that into perspective, Slack starts at $7.25 per user per month, and Microsoft Teams begins at $4 per user per month but is often tied to Microsoft 365 subscriptions, which can add up quickly.

What truly makes Pebb a standout option is its all-in-one design. We’ve packed it with everything you need - work chat, a news feed, groups, voice and video calls, and even a people directory. These features aren’t just for show; they’re built to improve communication, collaboration, and engagement across your team, whether they’re on the frontlines or at a desk. It’s a solution that works for businesses of any size without breaking the bank.

Why is Pebb a great choice for small and medium-sized businesses with frontline workers?

Pebb has carved out a niche as a go-to solution for small and medium-sized businesses, especially those with frontline workers. Why? Because it offers a free, all-in-one communication platform that supports up to 1,000 users. With tools like unlimited chat history, a news feed, work chat, and video calls, it ensures teams can communicate and collaborate effortlessly - no matter where they are.

Now, if you're ready to level up with premium features, Pebb keeps things affordable. For just $4 per user/month, you get access to additional tools that won’t break the bank. It’s designed to be simple to use while packing in everything frontline and office teams need to stay connected and productive.

Can Pebb work with tools my organization already uses, like HR systems or Google Drive?

Pebb works hand-in-hand with the tools you’re already using, like HRIS systems and Google Drive. This means your data syncs effortlessly, and sharing documents becomes a breeze. No more juggling between platforms - everything stays connected, so your team can focus on what matters most.

By integrating with your go-to tools, Pebb simplifies workflows and boosts collaboration, keeping your team aligned and productive every step of the way.

Related posts

• The Best Chat apps for work in 2025

• How to choose a chat app for staff employees in 2025

• social intranet

• internal communication platforms in 2025