Employee directory tools are essential for connecting teams in 2025’s hybrid work environment. These platforms go beyond basic contact lists, offering features like advanced search, communication tools, and HR integrations. Here’s a quick overview of the top tools:

• Pebb: Combines directory and communication features, starting at $3.50/user/month.

• GoProfiles: Focuses on org charts and skill databases; lacks communication tools.

• Pingboard: Real-time org charts with HR integrations.

• Names & Faces: AI-driven facial recognition and simple directory features.

• Connecteam: Mobile-first directory tailored for frontline teams.

• Workday: Enterprise-grade directory with deep HR integrations.

• BambooHR: A complete HR platform with directory functionalities.

Quick Comparison

Each tool caters to different needs, from small teams to multinational corporations. Evaluate based on your team size, budget, and required features.

I Built an Employee Directory in 40 Minutes (LIVE Workshop)

1. Pebb

Pebb is setting the standard for employee directory solutions in 2025. It combines directory and communication features into a single hub, making it easier for teams to stay connected, no matter their role or location.

The employee directory allows users to find colleagues by name, job title, or area of expertise. This makes it simple to locate subject matter experts and foster collaboration across departments.

With integrations for over 50 HR and payroll systems, plus native apps for iOS and Android, Pebb ensures access from virtually anywhere.

Key Features and Pricing

Pebb brings together communication tools and directory features into one seamless platform. It allows organizations to manage internal communications, share knowledge, and connect employees all in one place. The directory integrates smoothly with group chats, news feeds, and private clubs, creating an efficient digital workspace. This reflects a growing trend of consolidating workplace tools to improve team collaboration.

Currently used by teams across 24 countries, Pebb also includes a Knowledge Library and Apps Wall, giving employees easy access to essential tools and documents.

With its free Standard plan supporting up to 1,000 employees, Pebb offers powerful features at an accessible price point.

"Pebb has entirely redefined our communication. It feels like Facebook, but for work" - Loren, Consulting Firm (1,000 employees)

2. GoProfiles

GoProfiles focuses on mid-sized businesses (100–1,000 employees), providing detailed directory tools like org charts and customizable team structures. Unlike Pebb, it doesn’t include built-in communication features.

The platform’s interactive org chart offers a clear view of company hierarchies, while employee profiles can be tailored with fields for skills, certifications, and project history.

Key Features and Pricing

One of GoProfiles' standout features is its skills database, which helps pinpoint subject matter experts within an organization. However, it lacks communication tools, which means you’ll need additional software for team collaboration.

The search function is another highlight, allowing users to filter by location, department, skills, and custom attributes. This makes it especially useful for distributed teams or cross-department projects.

Although its pricing is competitive for a standalone directory, it doesn’t offer the same value as platforms like Pebb, which combine communication and directory tools at a lower cost. This comparison sets the stage for the next tool in our review.

3. Pingboard

Pingboard provides interactive org charts and detailed employee profiles to streamline how businesses manage their workforce data. The org charts automatically update in real time through HR system integrations, ensuring they always reflect current staff, roles, and reporting lines. Employee profiles can be tailored to include information like skills, certifications, and project involvement. A smart search function makes it easy to filter by skills, location, or department, allowing quick access to the right information. This tool helps organizations keep their employee directory accurate and easy to use.

4. Names & Faces

Names & Faces is a directory tool that uses AI-driven facial recognition and a flash card-style approach to help teams quickly identify coworkers. Its smart search feature allows users to look up colleagues by name, department, skills, or location.

Key Features

• Photo Management: Automatically standardizes and optimizes profile photos for a consistent look.

• Custom Fields: Lets you add role-specific details to profiles.

• Mobile-First Design: Includes iOS and Android apps with offline access.

• Team Collections: Create custom groups and segments for easier navigation.

While Names & Faces specializes in employee recognition, it doesn’t include broader communication tools found in other platforms.

Pricing

Names & Faces offers tiered pricing based on team size:

• Starter: $4.50 per user/month (minimum 50 users)

• Professional: $6.00 per user/month (minimum 100 users)

• Enterprise: Custom pricing for teams with 1,000+ employees

This platform works best for companies with growing teams, frequent onboarding, multiple office locations, or remote and hybrid setups. However, it focuses solely on recognition and directory features. If your organization needs a more comprehensive communication tool, Pebb might be a better fit, offering a full suite of features for $3.50 per user. Pebb is ideal for large, fast-growing teams, while smaller groups might prefer platforms with lower user minimums.

5. Connecteam

Connecteam stands out with its mobile-first directory, tailored for frontline teams and trusted by over 60,000 companies worldwide.

Key Features

The directory offers advanced search options by name, role, department, or location. Its main capabilities include:

• Adding third-party contacts and automatically deactivating profiles of former employees

• Displaying real-time availability via the scheduling module

• Supporting multimedia attachments for certifications and work samples

These tools combine to create a secure and flexible directory system.

Security and Customization

Admins can control access with field-level permissions, ensuring sensitive data stays protected. The platform also supports unlimited custom fields for things like certifications, equipment tracking, and other specific organizational needs.

Pricing Structure

Additional users cost between $0.50–$3.00 per month, depending on the plan.

Real-World Impact

Connecteam has shown measurable benefits for its users:

"After implementing Connecteam's directory across our 115 franchises, we reduced profile update requests by 60% and decreased caregiver turnover by 22% within 9 months", says David Glover, CEO of Caremark, a UK-based homecare provider managing 7,000 caregivers.

Other key results include:

• 73% faster contact lookups compared to spreadsheets

• 34% faster issue resolution for distributed teams

• 40% reduction in communication delays using in-app messaging

Best Suited For

Connecteam is a great fit for:

• Mobile workforces

• Companies with multiple locations

• Businesses working with contractors

• Teams needing real-time availability updates

While it offers strong tools for frontline teams, Connecteam falls short on some advanced HRIS integrations available in competitors like Rippling. However, for organizations focused on mobile-friendly directory management and ease of use, it’s an excellent choice, particularly for teams with fewer than 100 users.

6. Workday

Workday provides a comprehensive directory solution tailored for large organizations with complex, multinational structures and strict regulatory requirements. Unlike the cost-focused approach of Pebb, Workday’s directory is integrated into its all-in-one HCM platform, making it a go-to choice for enterprises seeking deep HR integration.

Advanced Search and AI Features

Workday’s directory has been enhanced with AI-driven tools like Talent Rediscovery and Smarter Search. These features allow users to quickly find colleagues and access org charts using natural language queries.

Key Directory Features

Real-World Use Case

A Fortune 500 financial institution rolled out Workday’s directory for its 12,000 employees. By integrating with Okta’s SSO, they improved data accuracy to 98% and reduced IT support tickets by 40%.

Security and Compliance

Workday prioritizes security with SOC 2 Type II certification and robust GDPR compliance tools. The introduction of the 2025 Mass Populate Worker Profile Skills feature has also helped organizations cut directory data entry errors by 62%.

Pricing Details

Workday’s directory is part of its subscription-based HCM platform:

• Core HCM (includes directory): Around $99 per user/month

• Enterprise deployments: Typically range from $100 to $200 per employee/year

• Commitment: A minimum three-year agreement is required for large-scale implementations

Ideal Use Cases

Workday’s directory is best suited for:

• Large organizations with 5,000+ employees

• Businesses in heavily regulated industries

• Companies with intricate organizational structures

• Multinational corporations needing multi-language support

While these features are extensive, they come with notable setup requirements.

Setup and Training Costs

Implementation costs vary from $22,000 to $180,000, with an average setup time of 6.9 months. Admin training typically adds $2,500 to $3,500 per user.

7. BambooHR

BambooHR offers a range of directory features as part of its broader HR platform designed for mid-sized organizations. While it doesn’t match the extensive capabilities of larger platforms like Workday, it covers the core directory needs effectively.

Key Directory Features

• Smart search to find employees by name, role, department, or location

• Customizable fields for personalized employee profiles

• Mobile access with native apps for iOS and Android

• Interactive organizational charts for better visualization

• Photo library for storing employee headshots

Its integration with the full HR suite enables automated onboarding and flexible access controls, making it easier for managers to handle talent management and succession planning. However, this level of integration comes with a higher price tag.

BambooHR is positioned as a premium solution. For comparison, Pebb offers a free communication platform and a premium option at $3.50 per user, making it a cost-effective choice for budget-conscious teams.

BambooHR is ideal for growing companies that want an easy-to-use, all-in-one HR platform. Organizations that need more customization or a lower price point may want to explore other options.

Tool Features and Pricing Comparison

Let’s take a closer look at Pebb’s pricing and main features. This breakdown highlights Pebb’s verified details to help you evaluate how it measures up in terms of functionality, integrations, and cost.

Pebb's Core Features

• Employee Directory
  

  A detailed directory with advanced search tools to quickly find team members.

• Accessibility
  

  Works seamlessly on both mobile and desktop, keeping frontline and office employees connected.

• Integration Options
  

  Includes strong HR system integrations and now supports Google Drive for easy document sharing.

• Pricing Details

  • Free Plan: Covers up to 1,000 employees and includes work chat, live news feed, and a knowledge library.

  • Premium Plan: For $3.50 per user/month, you get extras like voice and video calls, analytics, and enterprise SSO.

Why Pebb Stands Out

While other tools lack verified comparisons, Pebb delivers a transparent and cost-efficient solution for workplace communication. Its strong integration capabilities and all-in-one platform make it a dependable choice for teams prioritizing connectivity and long-term value.

This overview gives a clear picture of what Pebb offers, helping you decide whether it fits your team’s specific communication and integration needs.

How to Choose the Right Directory Tool

When it comes to selecting an employee directory tool, the key is finding one that aligns with your team’s specific requirements. Whether you’re running a small startup or managing a large enterprise, the right tool should fit your organization’s size, structure, and operational needs.

Define Your Essentials

Start by assessing your organization’s scale and structure. A company with 50 employees will have very different needs compared to one with 5,000 spread across multiple locations. Think about whether you need basic features like profile management or more advanced options, such as built-in communication tools.

Features That Matter

Here are some must-have features to look for in a directory tool:

Search and Navigation

• A robust search function to locate colleagues by name, department, or skills.

• A user-friendly interface that doesn’t require extensive training.

• Compatibility with iOS and Android for mobile accessibility.

Integration Capabilities
Make sure the directory tool works seamlessly with your existing systems to avoid workflow disruptions.

Balancing Cost and Value

Choosing a directory tool isn’t just about the price tag - it’s about the overall value it brings. Use the table below to guide your evaluation:

Once you’ve narrowed down your options, take the time to test them. Request demos, try out the mobile interface, confirm integration capabilities, and evaluate the quality of customer support.

A good directory tool should strike a balance between ease of use and advanced functionality. Look for a solution that enhances communication and collaboration without sacrificing usability or flexibility. Prioritize tools that deliver strong features tailored to your needs over those that simply offer a lower price.

FAQs

What should you look for in an employee directory tool for a hybrid workforce?

When selecting an employee directory tool for a hybrid workforce, focus on features that promote seamless communication and engagement across both remote and on-site teams. Key considerations include tools that connect all employees - frontline and office workers alike - while offering essential features like chat, voice and video calls, news feeds, and detailed employee profiles in one integrated platform.

Pebb stands out as a mobile-first, all-in-one solution designed to keep teams connected and engaged regardless of their location. It’s an affordable option at just $3.50 per user, combining robust communication tools with cross-industry compatibility to meet the needs of diverse workplaces. Prioritize tools that empower collaboration and foster a sense of community in your organization.

What makes Pebb stand out among employee directory tools in terms of features and pricing?

Pebb stands out as an all-in-one internal communication and engagement platform that includes everything employees need, such as work chat, news feeds, groups, employee directories, and voice & video calls. Unlike many competitors, Pebb offers a free plan that covers essential features, making it accessible for teams of all sizes.

For those seeking additional capabilities, Pebb's premium plan is available at just $3.50 per user, one of the most affordable options on the market. This combination of comprehensive features and competitive pricing makes Pebb a top choice for both frontline and office employees.

Why is it important for employee directory tools to integrate with HR systems, and how does Pebb make this easier?

Integrating employee directory tools with HR systems is essential because it ensures accurate and up-to-date employee information is always at your fingertips. This integration reduces manual data entry, minimizes errors, and helps streamline workflows, especially for growing teams or organizations with distributed workforces.

Pebb simplifies this process by offering seamless integration with popular HR platforms, ensuring your employee directory is automatically updated as changes occur. With Pebb, you can trust that your team’s information is always current, helping you stay organized and fostering better communication across your organization. Plus, Pebb provides this functionality as part of its free all-in-one communication solution, making it an affordable and efficient choice for businesses of any size.

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