"Do we really need SharePoint?" That’s the question my team asked during a brainstorming session not too long ago. We were knee-deep in files, scattered tasks, and clunky workflows that felt more like a chore than a solution. SharePoint had been our default for years, but as our team grew, so did the headaches. From the steep learning curve to the constant grumbling about how hard it was to find anything, it became clear: we needed something better.

Here’s the thing - SharePoint has its strengths, especially if you’re deep in the Microsoft ecosystem. But it’s not for everyone. Did you know 43% of users find it "difficult" or even "very difficult" to use? And when 64% of employees are losing at least three hours a week due to poor collaboration tools, the costs start to add up - fast.

So, we rolled up our sleeves and started exploring alternatives. That’s when Pebb was born. We set out to create a platform that simplifies communication, organizes workflows, and doesn’t require a manual to figure out. In this article, I’ll walk you through how Pebb stacks up against other popular options like Slack, Microsoft Teams, and Workvivo. Whether you’re looking for a free solution for a small team or a scalable tool for a growing enterprise, I’ll break down the pros, cons, and key features of each.

Grab a coffee, and let’s dive into the world of better collaboration tools. Trust me, your team will thank you.

Top 4 Best SharePoint Alternatives | Confluence vs SharePoint vs Box

1. Pebb

Let me tell you about something we’re incredibly proud of - our very own platform, Pebb. It’s built to be the go-to communication hub for modern workplaces. We’ve seen far too many businesses wrestle with clunky, overpriced tools that overpromise and underdeliver. So, we set out to create something better: a platform that’s both powerful and easy to use.

Key Features

What makes Pebb stand out? It’s the way we’ve brought all the communication essentials together into one seamless platform. Here’s a quick rundown:

• Work Chat: Unlimited message history - no premium fees required. Say goodbye to those frustrating limits on older conversations.

• News Feed: Imagine a social media vibe, but designed for work. It’s like LinkedIn and Slack had a baby, but it’s tailored for internal communication.

• Knowledge Library: This is your one-stop shop for documents and resources. No more endless folder searches or wondering if you’re working off the latest version.

• Tasks and Calendar: Keep everyone on the same page with tools that make alignment easy.

• Unlimited Clubs: Whether it’s a project team, department, or a book club, you can create spaces for everything that matters.

• Departments & Branches: This feature mirrors your company’s structure, making it simple to manage teams across locations - whether they’re in the office or on the frontlines.

And the best part? Pebb works on both mobile and desktop, so everyone stays connected no matter where they are.

Here’s a quick comparison between Pebb and Slack to give you a better idea of what we offer:

With Pebb, you’re not just getting a tool - you’re getting a platform that simplifies work and boosts collaboration.

Pricing Structure and Scalability

Now, let’s talk numbers. We’ve kept our pricing straightforward and, honestly, pretty unbeatable.

• Standard Plan: It’s completely free for teams of up to 1,000 employees. Yep, you read that right. You get Work Chat with unlimited history, News Feed, Knowledge Library, Tasks, Calendar, Apps, and Unlimited Clubs - all for $0.

• Premium Plan: When you’re ready to level up, it’s just $4 per user per month. That’s a fraction of what most enterprise tools charge. With Premium, you unlock features like advanced analytics, unlimited admins, voice and video calls, premium SLA support, integrations, and Enterprise SSO.

And here’s the kicker - there are no hidden fees or surprise charges. Just clear, transparent pricing that grows with you, whether you’re a startup or a multinational giant.

Pebb also works across industries. From tech startups to manufacturing plants, healthcare providers to retail chains, we’ve designed a mobile-first experience that works just as well for frontline workers as it does for office teams.

Target Audience

Who’s Pebb for? Honestly, we’re a great fit for any organization looking to simplify communication without breaking the bank.

• Small Businesses: Love our free tier - it’s perfect for lean teams.

• Enterprises: Appreciate the premium features at a price point that’s hard to beat.

• Teams Seeking Better Engagement: Our social media-inspired interface naturally encourages participation and connection.

If you’re tired of wrestling with SharePoint or shelling out too much for Slack or Teams, Pebb might just be the solution you’ve been waiting for.

2. Workvivo

Workvivo brings a social media vibe to internal communication, making it easier for teams to stay connected and engaged. Since Zoom acquired it in April 2023, it's gained even more traction with enterprise-level companies.

Key Features

At its core, Workvivo offers an Activity Feed where company updates, news, and conversations come together in one place. Think of it as a central hub for everything from casual chats to official announcements. On top of that, it packs in tools like chat messaging, file sharing, and live video streams for town halls or training sessions. There’s even a podcast feature for those who prefer to listen rather than read.

One standout feature is its employee recognition tools - kudos, badges, and awards - designed to make acknowledgment part of the daily routine. For global teams, Workvivo’s auto-translate supports 90 languages, which is a game-changer. Employees can also create community spaces for work-related projects or even non-work interests like a book club.

To help companies measure success, Workvivo includes analytics to track usage and engagement, while integrations with other tools ensure smoother workflows. It’s a platform designed to bring measurable improvements to team connection.

Real-World Results

The numbers speak for themselves. Workvivo boasts a 90% adoption rate - a rare feat considering how often new tools struggle to gain traction.

Take Ryanair, for example. They saw a 30% increase in internal applications for head office roles and over 250 questions submitted directly to their CEO through the platform. Woodie, an Irish DIY company, reported a 54% jump in employee engagement rates. And Nordell, a manufacturing company, took night shift engagement from 20% to 100% - a huge win for a notoriously tough-to-engage group.

Pricing Structure and Scalability

Workvivo offers two pricing tiers: Business and Enterprise.

• The Business plan starts at around $20,000 per year and is geared toward companies with 100–2,000 employees. It includes features like auto-translate, engagement insights, and surveys.

• The Enterprise plan, designed for organizations with 2,000+ employees, adds perks like dedicated account management, advanced branding options, unlimited live-streaming, and more storage.

While its robust features are great for mid-sized to large organizations, smaller teams might find the pricing hard to justify. For them, Pebb’s free all-in-one solution could be a better fit.

Target Audience

Workvivo is perfect for remote or hybrid teams, companies focused on workplace culture, and global organizations that need seamless communication tools. It’s particularly popular in industries like technology, healthcare, education, and hospitality.

Big names like Allied Irish Banks (AIB) use Workvivo to connect over 10,000 employees across multiple branches, while Ryanair relies on it to keep its frontline workforce in the loop.

"Workvivo has been an excellent tool in helping our organisation innovate the way we communicate, celebrate success and connect staff in our 50 global offices." - Lydia R., Internal Communications & Employee Engagement Manager

That said, it’s not for everyone. Small startups or organizations with tight budgets may find other tools more practical. But for companies ready to invest in a more social and engaging workplace, Workvivo - now powered by Zoom’s technology - offers a compelling solution.

3. Simpplr

Simpplr is all about using AI to make workplace communication personal and creating a dynamic, modern digital workspace.

Key Features

At the core of Simpplr is its AI personalization engine, which tailors content based on an employee's role, location, and network connections. This means different teams get updates that are relevant to them - no wasted time scrolling through irrelevant information. The platform blends a sleek intranet with powerful tools like enterprise search, newsletters, and employee surveys. Its standout feature, the Auto-Governance Engine™, automatically flags and removes outdated content, keeping everything fresh and relevant.

For content creators, there’s a built-in writing assistant to speed up content creation, plus video hosting and translation tools to support global teams. And let’s not forget the recognition features - kudos, badges, and awards that make it easy to celebrate wins. Advanced analytics also give organizations the insights they need to track and boost engagement. These tools come together to drive meaningful improvements in how teams connect and adopt the platform.

Real-World Impact

Simpplr doesn’t just promise results - it delivers. With an adoption rate of over 90%, it’s been named a Leader in the Gartner Magic Quadrant™ for Intranet Packaged Solutions for two years straight. For instance, Bay Federal Credit Union saw a 100% login rate after rolling out personalized content delivery. And Agero? They hit 22 times more engagement through the Employee Recognition feature.

"Simpplr's easy-to-use and visual digital workplace platform has enabled us to significantly increase our communications efficiency and empower our employees to connect with each other." - Kathy Krumpe, COO, Future State

Pricing and Scalability

Here’s where things get a bit tricky. Simpplr doesn’t list its pricing upfront - you’ll need to request a custom quote through their sales team. From what we’ve heard, their volume-based pricing is aimed at larger organizations, typically with 500+ employees. Unofficial reports suggest plans might start at around $800 for 100 users.

Now, compare that to us at Pebb. We keep things straightforward with transparent pricing. Our free plan covers the essentials, while premium features start at just $4 per user. That kind of clarity makes a big difference when you’re budgeting.

Target Audience

Simpplr is built for mid-to-large enterprises, especially in industries like finance, healthcare, and technology. It’s a great fit for companies with distributed teams that need highly personalized content delivery. With over 1,000 organizations and 2 million active users onboard, it’s trusted by big names like AppDynamics and Quantcast to handle their scaling needs. The platform is designed to grow with companies experiencing rapid expansion, boasting a 95% customer retention rate and delivering a 282% ROI. That said, some users admit the cost can be a bit steep.

If your organization is growing fast and needs a platform that can keep up, Simpplr might be worth exploring. Just be ready to weigh the features against the price tag.

4. Slack

Slack has become a household name in workplace communication, offering a sleek way to keep team conversations organized and efficient. Forget drowning in endless email chains - Slack makes collaboration feel manageable and, dare I say, even enjoyable.

Key Features

Slack organizes team discussions into searchable channels, making it easy to find what you need without digging through old threads or emails. But it doesn’t stop at messaging. You’ve got instant messaging, file sharing, voice and video calls, and even workflow automation. The real kicker? Slack integrates with over 2,600 apps - think Google Drive, Trello, and Zoom - all in one place. On top of that, AI-powered summaries and external collaboration tools make it even more versatile. Oh, and here’s a fun stat: users run more than 600,000 custom apps on Slack every week.

These tools aren’t just bells and whistles - they deliver real results for teams.

Real-World Impact

Slack claims to boost team productivity by 47% and saves users an average of 97 minutes per week. That’s like getting an hour and a half of your life back each week! Plus, 90% of users say it helps them feel more connected, and 87% report better collaboration.

Take M&H, for example. They integrated Matter, an employee recognition tool, into Slack. In less than two months, employees sent over 2,000 kudos, with 80% engagement - a clear win for team morale.

Pricing Structure

Slack uses a freemium model with four pricing tiers.

• Free Plan: Great for small teams, it includes one workspace, 10 app integrations, and one-on-one audio/video calls. The catch? Your message history is capped at 90 days.

• Pro Plan: At $7.25 per user/month (billed annually), this tier unlocks unlimited messaging history, unlimited app integrations, and group meetings.

• Business+ Plan: Priced at $15 per user/month (billed annually), it adds advanced features like single sign-on for better security.

• Enterprise Grid: Tailored for massive organizations, this option offers unlimited workspaces and top-tier security, but you’ll need to request a custom quote.

Now, here’s where I have to toot Pebb’s horn. Our premium plan is just $4 per user - no limits on message history, no confusing tiers. It’s straightforward and budget-friendly, which is exactly what we aim for.

Target Audience and Scalability

Slack is ideal for teams of all sizes, but it’s a favorite among tech companies, creative agencies, and remote-first workplaces. With 80% of Fortune 100 companies using Slack Connect to collaborate with external partners and clients, it clearly has enterprise-level clout. That said, as your team grows, the per-user costs can add up quickly.

If you’re after a messaging platform with tons of integrations and a polished user experience, Slack is a solid choice. But if you’re looking for something simpler and more cost-effective, well... you know where to find us. 😉

5. Firstup

Firstup has earned its spot as a go-to platform for workforce communications, with over 40% of Fortune 100 companies relying on it. It’s all about bringing employee communications together in one place and tailoring the experience for each user, no matter the scale.

What Makes Firstup Stand Out?

Firstup leans on AI to craft personalized employee journeys, delivering branded campaigns that hit the right audience across multiple channels. Here’s what it brings to the table:

• Advanced targeting by location, role, department, or shift

• Personalized news feeds and content translation

• Broadcasts and newsletters tailored to specific groups

• AI-driven refinement, constantly improving based on engagement

In 2024, they stepped up their game by enhancing integrations with Microsoft 365, making it even simpler to connect their platform with tools teams already use. Orest Holubec, Chief Communications Officer at Providence, summed it up perfectly:

"The Firstup single-publishing platform allows us to publish out to 120,000 employees across 7 states, run targeted campaigns, get important communications out to people where and how they want to consume it."

These features make it a powerhouse for enterprise-level communication, but they come with a price tag to match.

What Does It Cost?

Firstup’s pricing starts at $9.00 per user per month, with a custom subscription model tailored for enterprise needs. It’s designed for companies that require advanced tools and scalability, which can make it a tough sell for smaller businesses. On the flip side, Pebb offers a simpler, more affordable option at just $4 per user per month - no hidden fees, no surprises.

Who’s It For?

Firstup is built for large, global organizations that need precision and personalization in their communications. Think financial services, healthcare, retail, and manufacturing - industries where connecting with a diverse, widespread workforce is non-negotiable. Here's how they shine:

• Global reach: Supports multiple languages and handles massive user bases with ease.

• Two-way communication: Perfect for manufacturing firms bridging the gap between management and factory floors.

• Seamless integration: Ideal for tech companies scaling fast and needing tools that work with their existing systems.

With a stellar 4.8 rating on Gartner and back-to-back recognition as the top choice in employee communications, Firstup clearly knows its audience. Their customer success team also gets glowing reviews, which is a big deal when you’re managing a platform of this complexity.

If you’re running a large organization and need advanced features with unmatched targeting, Firstup is a solid bet. But if you’re after something simpler and easier on the budget, well, you know where to find us. 😉

6. Microsoft Teams

Microsoft Teams serves as a central hub for teamwork within the Microsoft 365 suite, combining instant messaging, video calls, file sharing, and app integrations all in one platform. Thanks to its tight connection with the Microsoft ecosystem, it’s often seen as a solid alternative to SharePoint.

What Makes Microsoft Teams Stand Out?

Teams is packed with features that make collaboration seamless, especially for those already using Microsoft 365. It integrates smoothly with apps like Word, Excel, and SharePoint, allowing users to edit documents, share files, and work on projects without the hassle of switching between tools.

Some recent updates have taken it up a notch. Threaded chats keep conversations organized, the @nearby feature makes spontaneous connections easier, and intelligent message translation breaks down language barriers. While these changes enhance communication, they also add layers of complexity that might not be ideal for every organization.

Take Florida Crystals Corporation, for example. In 2024, they swapped out 2,000 desk phones for just 400 headsets, leveraging Teams Phone to support flexible, hybrid work setups. Wallenius Wilhelmsen also found success with Teams, especially with the addition of Copilot, which eliminated the need for manual note-taking during meetings.

"Copilot is helping our users to be more focused and efficient in Teams meetings because they don't need to worry about taking notes anymore."
– Mitty Leong, End User Experience Manager, Wallenius Wilhelmsen

What Does It Cost?

Microsoft Teams offers several pricing plans to fit different needs:

• Microsoft Teams Essentials: $4.00 per user/month (annual) or $4.80 per user/month (monthly)

• Microsoft 365 Business Basic: $6.00 per user/month (annual) or $7.20 per user/month (monthly)

• Microsoft 365 Business Standard: $12.50 per user/month (annual) or $15.00 per user/month (monthly)

To compare, many competitors charge upwards of $7 per user/month. If you’re looking for a more budget-friendly option without the complexities of the Microsoft ecosystem, Pebb’s premium plan offers comprehensive communication and collaboration tools for just $4 per user per month.

Scalability and Target Audience

Backed by Microsoft 365, Graph, and Azure, Teams provides enterprise-grade security, compliance, and manageability. Organizations can also tailor the platform with tabs, connectors, and bots to meet specific workflow requirements.

Teams is best suited for companies already invested in the Microsoft ecosystem or those needing advanced scalability and compliance features. However, adopting Teams often means adapting to its workflows, which can be a challenge. For businesses prioritizing simplicity and cost-effectiveness, Pebb offers a straightforward alternative. It’s especially ideal for teams looking for an easy-to-use platform that works equally well for frontline and office employees.

7. Staffbase

Staffbase is a well-known employee communications platform, trusted by over 2,500 enterprises and reaching 13 million employees globally.

What Sets Staffbase Apart?

Staffbase takes a multi-channel approach to employee communication. It combines news stories, social posts, landing pages, an intranet, and chat functionality into three core modules: Employee App, Front Door Intranet, and Employee Email. One standout feature is its AI-powered translation, which supports over 110 languages - an invaluable tool for global organizations. Plus, it integrates seamlessly with Microsoft 365, including SharePoint, Teams, and Viva Connections.

Let me share a few real-world examples to show how companies are using it. At Geberit, nearly 7,000 employees - both office and blue-collar staff - stay connected through Staffbase. Volkswagen Saxony uses the platform to communicate directly with employees on their personal devices. Dirk Coers, Managing Director, sums it up perfectly:

"Our app is a great success. We can send information directly and instantly, even to employees' private cell phones."

Another example comes from Viessmann Group, where the platform supports modern, bottom-up communication. Isabell Hesse, Lead Internal Communications, explains:

"With the platform, we have the possibility to support modern bottom-up communication. That gives all our colleagues an equal chance to share the topics that matter to them."

These examples highlight how Staffbase combines powerful features with a global reach, making it a strong choice for large enterprises.

How Much Does It Cost?

Staffbase’s pricing starts at $30,000 per year for organizations with 1,000 or more employees. Pricing is customized, with options for bundled discounts. This high entry point often excludes small and medium-sized businesses.

By comparison, our premium plan at Pebb is available for just $4 per user per month, offering a budget-friendly alternative for organizations of all sizes.

While Staffbase’s pricing aligns with its extensive feature set and enterprise focus, smaller teams or businesses with tighter budgets might find more agile solutions, like Pebb, to be a better fit.

Scalability and Who It’s For

Staffbase is built for reliability, offering 99.9% uptime and meeting strict security standards for industries like healthcare, manufacturing, retail, and transportation. Its impressive client list includes Adidas, Deutsche Post, Siemens Healthineers, DHL, Walgreens, GE, ALDI, and Continental. With a 97% adoption rate and a 4.6/5 rating based on 99 reviews, it’s clear that users appreciate its multi-channel communication, personalized employee journeys, and actionable analytics.

However, there are a few downsides. Some users have noted its focus on large enterprises, the lack of a mobile app for administrators, and support limited to email.

For businesses looking for a more affordable and flexible option, Pebb offers essential communication and collaboration tools for both frontline and office staff at just $4 per user per month. It’s a practical choice for organizations that need powerful features without the hefty price tag.

Pros and Cons

Let me walk you through the strengths and weaknesses of some popular platforms to help you decide which one fits your organization best. Here's the lowdown:

Pebb is a standout for its affordability, offering a free plan for up to 1,000 employees and premium features at just $4 per user each month. While the free plan comes with some admin restrictions, it packs essential tools like work chat, news feeds, voice and video calls, and collaboration features - all bundled into one cost-effective solution.

Microsoft Teams shines for companies already immersed in the Microsoft ecosystem, thanks to its seamless Microsoft 365 integration and strong security features. That said, it requires a subscription and comes with storage and meeting limitations.

Slack is a favorite for its extensive integrations and well-organized channel structures, earning a 4.5/5 user rating. However, it lacks a native news feed, has a limited free plan, and its Pro features cost $8.75 per user per month, which can add up fast for larger teams.

Workvivo gets top marks for employee engagement, with impressive ratings like 4.8/5 on G2 and 9.2/10 on TrustRadius. But here's the catch: its $20,000 annual minimum price tag puts it out of reach for smaller businesses, and there’s no free plan.

Staffbase focuses on a mobile-first design and top-tier content management, serving over 13 million employees worldwide. It also boasts AI-powered translation for 110+ languages. The downside? It doesn’t support video calls and has limited chat features.

Simpplr offers AI-driven personalization and over 200 integrations, earning a solid 4.6/5 on Gartner Peer Insights. However, it skips video calling and has a setup process that can feel overwhelming for smaller teams.

To make things even clearer, here’s a quick comparison:

The pricing spectrum here is wide. Platforms like Staffbase and Workvivo deliver high-end features but are better suited for larger enterprises due to their hefty price tags. On the other hand, Slack and Microsoft Teams offer solid functionality but can become pricey as your team expands. Pebb, however, stands out as the most budget-friendly option, balancing affordability with a comprehensive feature set.

Conclusion

Deciding on the best SharePoint alternative really depends on what your company needs, how much you value user experience, and, of course, your budget. Gallagher's Employee Communications Report 2025 puts it perfectly:

"Although most communicators influence channel decisions, dissatisfaction with current channel capabilities remains widespread. This is why it is so important to choose the right channels to meet your needs".

If you're running a small to medium-sized business and looking for a solution that balances cost and functionality, Pebb might just be your perfect match. Our free plan is designed to support up to 1,000 employees, offering unlimited chat history, news feeds, and essential collaboration tools - all at no cost. For those who want more, our premium plan is just $4 per user per month, unlocking features like voice and video calls, advanced analytics, and enterprise-grade security.

For larger enterprises, the choice might look different. If you're already deep into the Microsoft ecosystem, Microsoft Teams could be a natural fit because of its seamless integration with Microsoft 365. That said, Pebb is built to scale with your business, whether you're a team of 50 or a company of 5,000. With pricing that grows with you, Pebb ensures you're only paying for what you truly need. It's all about finding the right fit for where your business is today - and where it's headed tomorrow.

FAQs

What makes Pebb a better choice than tools like Slack or Microsoft Teams?

Pebb is a game-changer when it comes to workplace communication. It brings together everything you need - work chat, a news feed, groups, a people directory, and voice and video calls - all on one platform. The best part? It’s incredibly budget-friendly. With a free plan for up to 1,000 users and a premium plan at just $4 per user, it’s hard to find a more affordable option that doesn’t skimp on features.

What really makes Pebb shine is its ability to connect frontline workers and office staff seamlessly. While many tools out there cater to one group or the other, Pebb bridges the gap, ensuring everyone in your organization stays on the same page. Whether you're managing a team on the ground or working behind a desk, Pebb is built to bring people together and boost collaboration across the board.

How does Pebb protect business data and ensure compliance across industries?

At Pebb, we take protecting your business data seriously - it’s not just a priority; it’s a promise. To keep your information secure, we’ve implemented a range of advanced safeguards, including encryption, firewalls, and strict access controls. These measures ensure that sensitive data stays out of the wrong hands. On top of that, we align with industry regulations and legal requirements, so you can trust that your data is being handled responsibly and securely.

Our security protocols are designed to meet the needs of businesses in industries like healthcare and retail, where data protection is critical. With Pebb, you can stop worrying about security and focus on what truly matters: boosting communication and collaboration within your team. Rest easy - your data is in good hands.

Is Pebb suitable for large enterprises, and can it integrate with existing systems while scaling effectively?

Pebb is built with large enterprises in mind, offering a communication platform that grows with your needs and connects effortlessly with your existing tools. Whether you're supporting frontline workers or office teams, it ensures smooth collaboration and keeps everyone engaged.

One of Pebb's standout features is its ability to integrate with the systems you already rely on. This means you can strengthen your digital workplace without any major disruptions. Plus, its architecture is designed to handle growth, making it a dependable option for enterprise-level operations. And here's the kicker - it's budget-friendly too, with the premium plan priced at just $4 per user.

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