You typed When I Work alternative because the roster works — templates, OpenShifts, the week on phones — and the rest of the workday still lives elsewhere. Coverage pings in WhatsApp. Punch is a second app, a PIN pad, or a pricing toggle you have not flipped. Site two has its own chat habits. The scheduler is fine. The daily employee app is not.

Pebb is that all-in-one employee app (Connecteam-class): org-wide chat, published shifts and open shifts, GPS clock-in, timesheets, directory, and unlimited Spaces under one per-user bill. Basic is $2.50 per user per month. Premium is $4. There is no free plan. Trial is the full product, no credit card. GPS on clock-in is a stamp ± optional near-branch — not live breadcrumbs. No payroll, LMS, or ATS.

This short page owns the commercial investigation query. Full rematch: Pebb vs When I Work. Chat-and-punch deepener: When I Work alternative with team chat. Other stacks: Homebase alternative · Deputy alternative · Connecteam alternative.

Start full trial — no card · Pebb pricing

At a glance

Pick Pebb if you want chat, shifts, GPS stamp clock-in, timesheets, and (on Premium) calls, PTO, tasks, forms, and a wiki billed per person. Spaces unlimited. Chat org-wide. Full trial, no card. No payroll, LMS, ATS, or live GPS breadcrumbs. Offline does not fully work.

Pick When I Work if the hard problem is schedule construction — auto-scheduling, OpenShifts, labor forecasting, multi-week templates — and schedule-adjacent messaging is enough. Stay if payroll/POS integrations around the roster are load-bearing. Pebb does not replace a payroll engine.

ICP: 11–80 frontline + office — construction, field, security, warehouse, nonprofit, multi-location ops. Restaurants are a fair example, not the primary beachhead.

Pricing and plans

USD. When I Work figures from wheniwork.com/pricing as of September 2026. Re-check before you sign; their page may show a Time Tracking & Attendance toggle.

Time tracking note: When I Work’s page shows a Time Tracking & Attendance toggle; their FAQ says plans include time and attendance. Third parties sometimes report higher effective rates with the toggle on. Attendance packaging beyond the Essentials / Pro / Premium base tiers above is UNKNOWN until you confirm in-browser — we will not invent those dollars. Sample math: Pebb vs When I Work.

When I Work trial: 14 days, full access, no credit card (their FAQ). No permanent free plan on either product. Pebb clock-in and timesheets sit on Basic — not a separate attendance SKU. Full trial, no card. Pebb pricing.

What 25 people cost (list stickers)

Same Essentials sticker as Pebb Basic is not the same product. When I Work meters scheduling depth (and often an attendance toggle). Pebb meters seats for chat, Spaces, and Premium ops tools at $4.

Why teams search this

Three desks that never became one login:

1. Coverage chat still sits in WhatsApp — open shifts get claimed in a thread the closer never joined.

2. Punch is a separate clock, paper, or a packaging decision you have not finished.

3. Site two has its own group habits, so the published week and the talk about that week live in different apps.

If forecasting and auto-scheduling are why you opened When I Work, keep it. If the week is fine but chat + punch + multi-site tax is why you are shopping, stay here. Narrower chat query: When I Work alternative with team chat. Full rematch: Pebb vs When I Work.

What Pebb includes

Basic ($2.50 / user / month): org-wide chat (outside Spaces), shift scheduling and open shifts, GPS clock-in stamp ± optional near-branch (not live breadcrumbs), timesheets, directory, unlimited Spaces — rooms per site, crew, or Managers, not billed hubs.

Premium ($4): voice/video calls, news feed, Time Off, tasks, digital forms, wiki, analytics, SSO.

Not on Pebb: payroll processing, LMS, ATS, live GPS breadcrumbs. Timesheets leave toward whatever payroll you already run.

Spaces: What are Pebb Spaces?. Clock-in: employee clock-in app. Chat: how team chat works in Pebb.

Feature fork (short)

We will not claim Pebb beats When I Work at forecasting. It does not try to. OpenShifts and Pebb open shifts both solve “claim this gap.” The commercial question is what sits beside the claim.

Who each is for

Pebb: 11–80 people, frontline plus a small office — construction, field, security, warehouse, multi-location, café/retail floors that need one login for “who’s on,” “clock in,” and “tell the team.” Teams splitting WhatsApp / a schedule tool / a drive.

When I Work: Teams whose bottleneck is building and repairing the schedule; hourly ops that want OpenShifts, labor tools, and punch/export next to the roster; operators who bought scheduling depth and payroll/POS sync and do not need wiki, calls, or org-wide rooms.

Hub-priced quote: Connecteam alternative. Compliance scheduler: Deputy alternative. Per-location tax: Homebase alternative.

A week on Pebb + switching

Monday the GM publishes next week into each site Space; open shifts sit for pickup. Tuesday a lead clocks in with a GPS stamp (± near-branch). Wednesday a Premium checklist form lands in the site Space. Thursday Time Off shows against the roster. Friday timesheets close; chat never left the app. No separate attendance tier just to punch.

Create a workspace. Invite with a link. Space per site or crew. Run a week in parallel if you want. Keep When I Work if forecasting or payroll/POS export still owns that desk. Trial is the full product. No card.

When to keep When I Work

Stay when any of these are true:

• Forecasting / auto-scheduling / labor rules are the buying reason. Pebb will not replace that desk.

• Payroll or POS integrations around the roster are load-bearing. Pebb exports timesheets and stops there.

• Schedule-adjacent messaging is enough and WhatsApp is an intentional choice you are not ready to kill.

• Switching cost beats “one more app for talk,” or Pro/Premium API / webhooks / SAML are already wired and communication outside the schedule is solved.

Scheduler-first tools are not wrong. They win when building the week is the product. Pebb wins when the daily surface should be talk + roster + punch + rooms on one seat.

FAQ

Is Pebb a When I Work clone? No. Pebb is all-in-one. When I Work is stronger as a scheduler-first product. Confirm live plans on wheniwork.com/pricing.

Is Pebb cheaper? At ten people, Essentials and Pebb Basic can match at $25. At twenty-five, Pro ($125) and Premium ($200) list above Pebb Premium ($100). Re-check attendance packaging in-browser — marked UNKNOWN beyond published base tiers.

Free plan? No on Pebb. Basic $2.50 / Premium $4. Full trial, no card. When I Work: no permanent free plan; 14-day trial, no card.

Time tracking on Basic? Yes — GPS stamp clock-in and timesheets. Not live breadcrumbs.

Payroll? No. When I Work integrates/exports (Rippling appears on their pricing page); neither is your paycheck processor. No LMS, no ATS on Pebb.

Basic or Premium? Basic: chat, shifts, clock-in, timesheets, directory, unlimited Spaces. Premium: calls, feed, PTO, tasks, forms, wiki, analytics, SSO. Trial includes everything.

How does this page differ from siblings?

Offline? Not fully. Mobile needs a connection.

How fast to switch? Invite, Spaces per site, week in parallel. Pricing · Start full trial — no card.

One app. Not a scheduler plus three other tabs.

Twenty-five people. Chat, shifts, punches, unlimited Spaces, and (on Premium) the ops tools — one seat price. Keep When I Work when the schedule is the product. Switch when you need the daily employee surface.

Start full trial — no card · See pricing

See also: Pebb vs When I Work · When I Work alternative with team chat · Homebase alternative · Deputy alternative · Connecteam alternative · What are Pebb Spaces? · employee scheduling software