You searched overtime calculator or employee overtime calculator because Friday’s timesheets are open and someone asked “how much OT did we burn this week?” before payroll closes. Fair. Below is a simple weekly overtime hours worksheet you can copy into a sheet — regular hours, OT hours, and a rough labor-cost companion — using rates you supply.

This page stays honest after the math: it is an estimate, not legal overtime advice, and not a payroll product. Pebb is an all-in-one employee app (Connecteam-class) for roughly 11–80 frontline + office teams — construction, warehouse, security, nonprofit, multi-location field — where punches and timesheets leave the building for payroll. Basic is $2.50 per user per month; Premium is $4. There is no free plan. Trial is the full product, no credit card. GPS on clock-in is a stamp ± optional near-branch — not live breadcrumbs. No payroll, LMS, or ATS.

Sibling pages: employee scheduling software · employee clock-in app · GPS time clock app · Deputy alternative · Pebb pricing.

Start full trial — no card · Pebb pricing

Product walkthrough: Watch the Pebb product review on YouTube.

Assumptions & limits (read first)

Treat every number on this page as educational. Overtime rules vary by country, state, city, contract, award, and exemption status. Some places use a weekly threshold; others add daily OT, seventh-day rules, or industry awards. Confirm OT rules with your payroll provider or counsel — do not treat this worksheet as FLSA, award, or Fair Workweek advice.

What this calculator does

• Splits a week’s worked hours into regular vs OT under a threshold you choose (common planning default: 40 hours/week — replace it if your rule differs).

• Multiplies those hours by your regular and OT rates for a rough overtime pay estimate.

• Optionally rolls hours × your loaded rate for a rough labor cost view.

What it does not do

• Apply state-by-state OT engines, meal premiums, or award classifications.

• Replace payroll, tax withholding, or a compliance scheduler.

• Claim that Pebb “pays overtime” or auto-calculates legal OT inside the product.

If you need award automation or predictive-scheduling penalty engines, see when you need a compliance scheduler and the honest Deputy alternative.

Overtime calculator (use this)

Copy into Excel or Google Sheets. One row per person. Fill hours worked and your rates. Change the OT threshold if your jurisdiction or contract is not a simple weekly cutover.

Formulas (plain English)

1. OT threshold (T) — hours that still count as regular in the week. Example planning default: T = 40. Replace with your rule.

2. Regular hours = MIN(hours_worked, T)

3. OT hours = MAX(hours_worked − T, 0)

4. Regular pay = regular_hours × regular_rate

5. OT pay = ot_hours × ot_rate (Many teams use ot_rate = regular_rate × 1.5 as a planning default — verify your multiplier; do not invent a legal rate from this page.)

6. Gross wage estimate = regular_pay + ot_pay

7. Rough labor cost (optional) = hours_worked × loaded_hourly_cost (Loaded cost is your figure: wage + burden you already use internally. Never invent a wage table here.)

Worked example A — one person, weekly threshold 40

• Hours worked: 46

• Regular rate: $22/hr (user-supplied example only)

• OT rate: $33/hr (1.5× planning default — verify yours)

• Threshold T: 40

Worked example B — small crew week (illustrative)

Same T = 40. Rates are placeholders so you can see the shape — swap in yours.

How to run one week

1. Export or list hours worked per person (from timesheets, punches, or your current sheet).

2. Set T to your weekly threshold (or leave blank and compute daily OT separately if that is your rule — this grid is weekly-first).

3. Fill regular and OT rates from payroll or finance — not from a blog.

4. Sum OT hours and OT pay for the ops conversation (“we burned 22 OT hours”) before payroll locks numbers.

5. Hand the export to payroll. This worksheet is not the paycheck.

That is a legitimate employee overtime calculator / labor cost calculator for planning. It is not software pretending to be your award engine.

From punch to OT estimate

The estimate is only as good as the hours behind it. For field and multi-location crews, that usually means: published week → punch → timesheet → export → payroll.

In Pebb on Basic ($2.50/user/mo): people clock in with a GPS stamp ± optional near-branch validation — proof near the place of work, not live breadcrumbs, route replay, or a tracking map. Sessions roll into timesheets. You export toward whatever payroll tool you already trust. Deeper punch story: employee clock-in app · GPS honesty: GPS time clock app.

Why ops still wants this page. Payroll closes late. Ops needs a Monday–Sunday OT shape before the final run — open shifts that stacked, a call-out that forced a double, site B that ran long. The worksheet above is that pre-payroll conversation. Scheduling hygiene that reduces surprise OT lives next door: employee scheduling software.

What not to confuse. A GPS stamp on clock-in does not equal “the app calculated overtime.” Stamp answers where the punch happened. OT rules answer how those hours pay. Keep those desks separate.

Labor cost companion view

Sometimes the question is not “OT dollars for Alex” but “what did the week cost us at our loaded rate?”

Use your loaded hourly cost (finance’s number). Example shape only:

Loaded cost ≠ OT premium math. One is internal burden for planning; the other is wage rules. Do not merge them into a fake “compliance total” on this page.

Where Pebb stops and payroll starts

Pebb provides: org-wide chat, published shifts / open shifts, GPS stamp clock-in, timesheets, directory, and unlimited Spaces on Basic ($2.50/user/mo). Premium ($4/user/mo) adds calls, news feed, Time Off, tasks, forms, wiki, analytics, SSO. Confirm seats at pebb.io/pricing.

Pebb does not: process payroll, withhold tax, run an award/OT legal engine, or pay people. Timesheets leave the building — export toward your payroll provider. Help library for product Q&A: Pebb Q&A.

Soft handoff for teams that only needed the math: keep using the worksheet. If the pain is missing punches, WhatsApp coverage, and multi-site visibility — not the formula — try one week of punches on a full trial (no card). Soft CTA only: prove the timesheet export path; keep payroll where it belongs.

When you need a compliance scheduler instead

Buy (or keep) a Deputy-class compliance / award-heavy scheduler when any of these are load-bearing:

• You need automated award interpretation, penalty calculations, or Fair Workweek-style predictability pay inside the product.

• Legal OT by jurisdiction must be computed in-app, not estimated in a sheet and finished in payroll.

• The buying reason is the compliance engine — not chat + shifts + punch on one seat.

Pebb is honest about that gap. Process and visibility (publish early, open shifts, chat trail, timesheet export) still help; they are not a substitute for an award engine. Read the limits on Deputy alternative before you rip out a tool that already does penalties correctly.

Choose the worksheet when you need a pre-payroll OT shape. Try Pebb when punches + timesheets + published weeks should live next to chat for an 11–80 multi-location / field team. Skip Pebb for payroll processing, LMS, ATS, live GPS breadcrumbs, or when award automation is the product.

FAQ

Does Pebb calculate overtime pay automatically?

Pebb provides clock-in and timesheets for export. It does not process payroll or act as a legal overtime engine. Confirm OT rules with your payroll provider or counsel.

What is Pebb’s GPS clock-in?

A location stamp on clock-in with optional near-branch validation — not live GPS breadcrumbs. GPS time clock app.

How much is Pebb if we only need timesheets + shifts?

Basic is $2.50/user/mo and includes chat, shifts, clock-in, timesheets, directory, and unlimited Spaces. Premium is $4/user/mo. No free plan; full trial, no card. Pricing.

Can this calculator replace payroll?

No. It is an estimate worksheet. Payroll remains a separate system.

Is this legal advice for overtime by state?

No. Rules vary. Educational framing only — verify locally.

Where do scheduling and punch fit next to OT estimates?

Buying checklist: employee scheduling software. Punch: employee clock-in app. GPS honesty: gps-time-clock-app.

Estimate OT, then keep payroll where it belongs

Run the weekly split → regular vs OT → rates you trust → hand the export to payroll. If the week’s hours are still reconstructed from WhatsApp and memory, fix punch + timesheets first. Pebb Basic at $2.50/user puts shifts, GPS stamp clock-in, and timesheets on one seat — no free plan, full trial, no card. Soft next step: one crew, one week, export toward the payroll desk you already have.

Product walkthrough: Watch the Pebb product review on YouTube.

Start full trial — no card · Pebb pricing