The Best Communication Apps for Real Estate Teams in 2025

Have you ever lost a deal because of a missed message? I have, and trust me, it stings. A few years back, I was managing a property showing while trying to coordinate an open house across town. Somewhere between juggling client calls and updating my team, an important buyer inquiry slipped through the cracks. That one missed opportunity cost us a big deal, and I knew something had to change.

Here’s the reality: real estate moves fast, and staying connected isn’t optional - it’s critical. Whether you’re managing property pipelines, negotiating offers, or scheduling back-to-back showings, communication can make or break your business. The good news? The right tools can simplify everything. I’m talking about apps that bring messaging, task tracking, scheduling, and even CRM features into one place. No more bouncing between emails, texts, and sticky notes.

In this guide, I’ll walk you through the top communication apps for real estate teams in 2025, including how we at Pebb designed a solution to tackle these challenges head-on. Let’s dive in and find the tools that will keep your team connected and thriving.

1. Pebb

At Pebb, we set out to create a tool that keeps teams connected, no matter where they are. Picture this: you're managing properties, juggling showings, and handling client calls - all while staying in sync with your team. That’s where Pebb shines. It’s one app that brings your entire operation together.

Messaging and Collaboration Features

Here’s what makes Pebb a game-changer: our work chat isn’t just for quick messages. It’s your digital filing cabinet for listings, client preferences, and contract details - all stored with unlimited history, even on the free plan. Need to keep everyone aligned? Private clubs and a central news feed make it easy for teams to stay on the same page. Plus, our knowledge library puts essential documents and materials right at your fingertips. It’s like having your entire office in your pocket.

Scheduling and Task Management

Now, let’s talk about keeping your workflow smooth. Pebb’s scheduling and task management tools have you covered. With features like integrated shift scheduling and calendar management, coordinating showings, open houses, and meetings becomes second nature. Assign follow-ups, track deal progress, and rest easy knowing nothing will slip through the cracks. And when it’s time to recharge, our built-in PTO management system handles vacation requests and approvals effortlessly. It’s all about making your day-to-day operations run like clockwork.

Pricing and Plans

Here’s the best part: Pebb’s Standard plan is completely free for teams of up to 1,000 employees. You get all the essentials - unlimited chat history, news feed, knowledge library, tasks, calendar, and shift scheduling. Ready to take things to the next level? Our Premium plan is just $4 per user per month. That unlocks analytics, voice and video calls, advanced permissions, integrations, and enterprise SSO. Compare that to Slack Pro at $7.25 or Microsoft Teams Essentials at $4 per user, and you’ll see why Pebb is tailor-made for real estate teams - offering more features at a fraction of the cost.

Mobile Accessibility and Usability

We know real estate doesn’t happen behind a desk, so we designed Pebb with a mobile-first approach. Whether you’re using our iOS or Android apps, you’ll have full access to every feature. Picture this: you’re chatting with your team while touring a property, checking schedules between showings, or uploading photos to a listing’s club channel - all from your phone. And for those moments when you’re back at the office, our desktop features keep the experience seamless. The clean, intuitive interface means your team can jump right in without missing a beat. It’s connectivity that works wherever you do.

2. Microsoft Teams

Microsoft Teams, an integral part of the Microsoft 365 suite, has become a powerhouse for communication and collaboration. With over 360 million monthly active users as of late 2025, it’s no surprise that businesses, including real estate teams, rely heavily on this platform to streamline their operations. Let me walk you through how Teams stands out for real estate professionals.

Messaging and Collaboration Features

At its core, Teams brings together chat, video calls, and file storage powered by SharePoint - all in one place. Need to co-author a document in Word, Excel, or PowerPoint? Teams has you covered. One feature I’ve seen real estate teams rave about is the AI-powered meeting recaps. These summaries capture notes, tasks, and mentions, ensuring everyone stays on the same page after client meetings or internal discussions. Another standout is Teams Connect, which lets you securely collaborate with external clients, vendors, or contractors - a game-changer for real estate pros juggling multiple property listings and stakeholders.

Scheduling and Task Management

Scheduling property viewings can be a headache, but Microsoft Bookings simplifies this by allowing clients to self-schedule appointments. Pair that with Microsoft Planner and customizable Teams channels, and those casual discussions about listings or client needs can quickly turn into actionable tasks. For managing agent schedules, the Shifts feature is a lifesaver, offering an easy way to coordinate who’s doing what and when.

Pricing and Plans

Microsoft Teams caters to a range of budgets. Here’s a quick breakdown:

• Free Plan: Includes 60-minute group meetings for up to 100 participants and 5 GB of storage.

• Teams Essentials: At just $4.00 per user per month (billed annually), you get extended meeting durations and more storage.

• Business Basic and Standard Plans: These options add email, more storage, and desktop app access, perfect for teams needing advanced tools.

There are also add-ons for those who want to unlock even more advanced features.

Mobile Accessibility and Usability

For real estate agents constantly on the move, Teams’ mobile apps are a game-changer. Paid plans give you access to these apps, making it easy to update listings, manage contracts, or respond to client inquiries anytime, anywhere. It’s no wonder Teams boasts a 4.3/5 star rating on G2, with users praising how seamlessly it integrates into the Microsoft 365 ecosystem. That said, I’ve noticed some feedback about the platform’s learning curve, especially for those new to Microsoft tools. But once you get the hang of it, the benefits far outweigh the initial challenges.

3. Slack

Slack has made a name for itself with its powerful communication tools and an impressive lineup of over 2,600 app integrations, including big players like Salesforce and Google Drive. This means you can sync client data, contracts, and documents with ease, all in one place. It's no surprise that 85% of users say Slack boosts overall communication, and 88% feel more connected to their teams when using it.

Messaging and Collaboration Features

Slack’s channel-based structure is a game-changer for organizing conversations and files. Whether you’re managing property listings, discussing neighborhoods, or collaborating on client projects, everything is neatly categorized into searchable channels. And with Slack Connect, you can securely work with external partners without leaving the platform.

Need a quick touchpoint? Slack Huddles lets you jump into audio or video meetings with screen-sharing - perfect for virtual property tours or last-minute check-ins. On top of that, Slack’s AI-powered features like summaries, advanced search, and daily recaps make it easy to keep track of contract details or catch up on what you missed. Tools like Canvases and Lists help teams store property images, videos, and transaction milestones while assigning tasks right within the app.

With all these tools, it’s clear that Slack’s collaboration features are designed to grow with your team.

Pricing and Plans

Slack’s pricing structure is flexible, scaling to meet the needs of different teams.

• Free Plan: $0 per month. Includes 90 days of message history, 10 app integrations, and 1:1 huddles.

• Pro Plan: $7.25 per user per month (billed annually) or $8.75 monthly. Offers unlimited message history and app integrations.

• Business+ Plan: $15 per user per month (annually) or $18 monthly. Adds SAML-based single sign-on and 24/7 priority support for teams needing extra security.

For those wanting to unlock Slack’s AI features, it’s an additional $10 per user per month.

Mobile Accessibility and Usability

For agents on the go, Slack’s mobile app is a lifesaver. Tools like Clips allow you to share quick audio recordings or screen captures of property walkthroughs when a live call isn’t an option. With a 4.7/5 star rating on Capterra from over 23,800 reviews, users frequently highlight its intuitive design and robust search capabilities.

"As a founder and CEO, it's important to know that our data and information are secure. That's why we chose Slack".

Whether you’re at your desk or out in the field, Slack keeps your team connected and your workflow seamless.

4. Workvivo

Workvivo positions itself as a platform that prioritizes company culture, but that focus comes with a hefty price tag - starting at approximately $20,000 per year. For real estate teams, that's a steep investment, especially when alternatives like Pebb offer a free plan for up to 1,000 users and a premium plan at just $4 per user per month.

Messaging and Collaboration Features

Workvivo shines when it comes to fostering internal chat communication and news feed engagement. Its social news feed is tailored for sharing company updates and content that promotes team connection, and it supports over 90 languages - making it appealing for diverse real estate teams operating in multiple markets. A standout feature is Workvivo TV, which broadcasts company content on physical office screens, adding a unique touch for in-office teams.

But here’s the catch: for the day-to-day tools real estate professionals rely on - like instant messaging for quick updates, file sharing for contracts or property images, and task management for scheduling showings - Workvivo doesn’t quite hit the mark. Its focus leans more toward internal culture rather than operational needs. Features like built-in scheduling or PTO management are noticeably absent, which might leave some teams looking elsewhere for more practical, workflow-oriented solutions.

Pricing and Plans

For real estate teams on a budget, Workvivo’s starting price of around $20,000 annually can feel out of reach. While it delivers on cultural engagement, the cost may outweigh the benefits for teams that need a balance of affordability and functionality. This is where options like Pebb stand out, offering a much more accessible pricing model without sacrificing the tools teams need to stay efficient and connected.

5. Staffbase

Staffbase is designed with large enterprises in mind, starting at a hefty $30,000 per year for 1,000 users. In contrast, Pebb offers a free plan for up to 1,000 users and a premium plan priced at just $4 per user per month, making it a much more budget-friendly option. Let’s dig into what Staffbase brings to the table and how it compares to Pebb.

Messaging and Collaboration Features

Staffbase structures its offerings into three main modules: Employee App, Front Door Intranet, and Employee Email. The Employee App includes features like news feeds and branded content sharing, with advanced tiers unlocking extras like chat, surveys, and analytics. Its mobile-first approach is a big plus for large organizations, allowing them to distribute news, training resources, and onboarding materials across multiple locations. It even auto-translates content into over 110 languages, which is a lifesaver for managing a multilingual workforce.

But here’s the thing: Staffbase leans heavily toward broadcasting company updates and promoting workplace culture. It doesn’t provide the kind of integrated operational tools that Pebb does. With Pebb, you get messaging, file sharing, shift scheduling, and task management all in one platform - no need for custom quotes or add-ons. Staffbase, on the other hand, focuses more on news and culture without diving into operational functionality.

Pricing and Plans

Staffbase’s pricing reflects its enterprise focus - you’ll need a custom quote to get started. Big names like Adidas, DHL, and Samsung are on board with Staffbase, but its steep costs and lack of a free tier make it tough for smaller teams, like real estate firms, to justify the investment. Another drawback? There’s no mobile app for administrators, which can make managing the platform while on the move a hassle.

Pebb, on the flip side, is built to scale effortlessly. Whether you’re a small team or a large enterprise, Pebb’s admin tools work seamlessly across both mobile and desktop, giving you the flexibility to manage your team anytime, anywhere.

6. Firstup

Firstup is an enterprise-grade platform tailored for large organizations, making it a bit of a stretch for smaller, fast-moving teams like those in real estate. Here’s where Pebb steps in with a more accessible option: a free all-in-one plan for up to 1,000 users and a premium plan that costs just $4 per user per month.

Messaging and Collaboration Features

Firstup shines when it comes to top-down communication - think company-wide newsletters, polished announcements, and executive updates. But let's be real: real estate teams need something more dynamic. They’re juggling property showings, client calls, and last-minute schedule changes. That’s where Pebb makes life easier.

With Pebb, you get everything in one spot: work chat, file sharing, voice and video calls, news feeds, shift scheduling, and even PTO management. Imagine coordinating a showing, sharing property documents, or updating your schedule - all without hopping between apps. It’s the kind of agility real estate professionals rely on daily.

Pricing and Plans

Firstup’s custom pricing and enterprise focus often come with a higher price tag and less transparency - something smaller teams might find frustrating. On the flip side, Pebb keeps it simple and affordable. Whether you stick with the free plan or upgrade to the premium tier, you’ll know exactly what you’re paying. Plus, Pebb’s pricing is designed with smaller teams in mind, making it a budget-friendly choice for real estate professionals.

Mobile Accessibility and Usability

Here’s the thing about Firstup: while it does offer mobile apps, they’re more about consuming content than managing day-to-day operations. For real estate teams, that’s just not enough. You need tools that let you chat with your team, share listing photos, update schedules, and coordinate appointments - all while dashing between properties.

That’s where Pebb’s mobile app truly shines. It’s built for professionals on the move, giving you full control over your operations right from your phone. Whether you’re managing your calendar or sharing a quick update with a colleague, Pebb’s mobile experience has you covered.

7. Simpplr

Let’s talk about Simpplr, a platform geared toward enterprise-level internal communication. It’s built for big organizations that rely on tools like newsletters, employee recognition programs, and company-wide announcements. Simpplr boasts features such as AI-powered search, analytics dashboards, and over 200 integrations with tools like Salesforce and Microsoft 365. But here’s the thing - if you’re part of a real estate team focused on fast-paced, daily operations, these enterprise-heavy features can feel like overkill.

Messaging and Collaboration Features

Simpplr leans heavily on one-way communication, with its feed and newsletter features taking center stage. You can share updates, recognize achievements, and even run surveys - perfect for keeping everyone in the loop. But when it comes to real estate, where quick back-and-forth collaboration is key, Simpplr's broadcast-focused design falls short. That’s where Pebb shines. It’s built for real-time interaction, offering tools like chat, voice and video calls, file sharing, and an integrated news feed. Whether you’re coordinating a last-minute property showing or hashing out updated contract terms, Pebb’s setup is designed to keep your team agile and connected - without the extra baggage.

Pricing and Plans

Here’s a sticking point with Simpplr: they don’t disclose pricing upfront. That usually means custom quotes and enterprise-level costs, which can be a hard pass for smaller real estate teams or brokerages trying to stay within budget. Pebb, on the other hand, keeps things simple and transparent. You get a free all-in-one plan for up to 1,000 users, and if you need more, the premium plan is just $4 per user per month. No surprises, no hidden fees.

Mobile Accessibility and Usability

Simpplr does have mobile access, and its no-code setup makes configuration a breeze. But here’s the catch: it’s primarily designed for content consumption rather than active collaboration. Let’s face it, real estate professionals aren’t chained to desks. They’re out showing properties, meeting clients, and closing deals. While Simpplr’s mobile app works well for reading updates, Pebb takes it a step further. Its mobile design is crafted for real-time updates and operational control, giving real estate teams the tools they need to stay productive no matter where they are.

Pros and Cons

Real Estate Communication Apps Comparison 2025: Features and Pricing

When it comes to choosing the right platform for your real estate team, the decision isn’t one-size-fits-all. Each tool has its strengths and trade-offs, and what works for one team might fall flat for another. Let’s break it down so you can see how these platforms stack up.

Pebb stands out as a budget-friendly, all-in-one solution. At just $4 per user per month - or free for teams of up to 1,000 users on the Standard plan - it’s hard to beat. It combines chat, scheduling, PTO management, task tracking, and file sharing in one place, eliminating the need to juggle multiple tools or shell out for expensive enterprise plans. Plus, its mobile-first design ensures your agents stay connected, whether they’re in the office or out in the field.

If your team is already using Office 365, Microsoft Teams could be a natural fit. It integrates seamlessly into the ecosystem, but its mobile performance can be a bit hit-or-miss. Slack, on the other hand, shines with its 2,600+ integrations, offering plenty of flexibility. However, its reliance on external tools for task management and a starting price of $8.75 per user per month - almost double Pebb’s cost - might give you pause.

For larger brokerages prioritizing team culture, Workvivo is a strong contender. It focuses on employee engagement, though its pricing is only available upon request. Staffbase, tailored for frontline workers, offers excellent mobile accessibility but comes with a hefty starting price of around $30,000 annually. Firstup is aimed at enterprise-level organizations, with pricing also available upon request. Lastly, Simpplr leans more toward one-way communication like newsletters and announcements, which is great for updates but not ideal for real-time collaboration when closing deals.

Here’s a side-by-side comparison to give you a clearer picture:

If you’re looking for an affordable, all-in-one solution that keeps both your office staff and field agents in sync without draining your budget, Pebb is the clear winner. For teams already entrenched in Microsoft’s ecosystem, Microsoft Teams is a solid option - just be prepared for some mobile limitations. And for larger enterprises with deeper pockets, tools like Workvivo or Staffbase might fit the bill. Ultimately, the best choice comes down to your team’s specific needs and priorities.

Conclusion

Picking the right communication app for your real estate team doesn’t have to feel like a maze. After diving into the top platforms of 2025, one thing is clear: Pebb stands out as the best value, especially if you’re after an affordable, all-in-one tool that eliminates the need for juggling multiple subscriptions.

Here’s the deal: for just $4 per user per month - and free for teams of up to 1,000 users - Pebb offers everything you need in a single app. We’re talking work chat with unlimited history, shift scheduling, PTO management, task tracking, news feeds, and voice/video calls. No need to piece together Slack for messaging or rely on separate tools for scheduling and task management. From the moment you sign up, it’s all there, ready to go.

For smaller brokerages or teams with fewer than 1,000 users, the Standard plan provides full access at no cost. Mid-sized teams can tap into advanced integrations with the Premium plan, all at a fraction of what competitors charge. Sure, Microsoft Teams integrates with Microsoft 365, but it comes with a steeper learning curve and some mobile limitations that can slow you down.

At the end of the day, Pebb is built with real estate professionals in mind. Whether you’re managing field agents, office staff, or technology teams, it keeps everyone connected, organized, and productive - without draining your budget. If you’re looking for a solution that tackles on-the-go challenges while keeping things simple, Pebb is your go-to.

FAQs

Why is Pebb the best communication app for real estate teams in 2025?

Pebb has become a game-changer for real estate teams in 2025, offering an all-in-one communication hub tailored to the unique demands of this fast-paced industry. Here’s the kicker: everything you need - work chat, a news feed, shift scheduling, PTO management, voice and video calls, and even a people directory - is bundled together for just $4 per user per month. And if your team is just starting out or running lean? The free plan supports up to 1,000 users, which is a pretty sweet deal for teams of all sizes.

What makes Pebb stand out is how it simplifies workflows and fosters better collaboration without breaking the bank. It’s built specifically for real estate pros, helping agents, clients, and team members stay in sync whether they’re at their desks or out in the field. The mobile-friendly design and powerful tools ensure your team stays connected and gets more done, no matter where the day takes them. For real estate teams looking to stay ahead in 2025, Pebb is the go-to solution.

How does Pebb's pricing compare to other popular communication apps?

Pebb has nailed it when it comes to pricing - offering a plan that’s easy on the wallet without cutting corners on features. Let me break it down for you: our free plan includes all the essentials - work chat, a news feed, task management, and more. It’s a solid option for teams of any size who want to hit the ground running without spending a dime.

But here’s where it gets even better. If your team needs more advanced tools, our premium plan is just $4 per user per month. That’s right - four bucks. To put that into perspective, Slack’s pricing starts at $8.75 per user per month, and while Microsoft Teams also starts at $4, you often need to tack on additional subscriptions to unlock its full potential. Then there are enterprise-level platforms like Staffbase or Simpplr, which can set you back thousands of dollars annually.

With Pebb, you’re getting an all-in-one platform that delivers everything you need at a fraction of the cost. It’s not just affordable - it’s a smart choice for teams who want maximum value without blowing their budget.

Does Pebb’s mobile app help real estate agents stay connected while on the move?

Pebb’s mobile app is a game-changer for real estate agents who are always on the move. It’s built to help you stay connected and get things done, no matter where your day takes you. From pulling up client details to handling urgent messages or sharing property updates, it all happens right from your smartphone.

The app comes packed with features like work chat, voice and video calls, and task management, making it easy to juggle your daily tasks without being stuck at a desk. Whether you’re setting up showings, collaborating with your team, or tweaking property listings, Pebb keeps you in the driver’s seat - anytime, anywhere.

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